Executive Assistant

Summary

Join Instant Teams as a remote Executive Assistant, providing high-level support to our CEO and potentially another executive. This role is perfect for a proactive, detail-oriented professional with financial services experience who thrives in a fast-paced environment. You will manage schedules, coordinate events, handle correspondence, and provide general administrative support. The ideal candidate possesses exceptional organizational skills, strong communication abilities, and a willingness to go above and beyond. A high school diploma and at least two years of relevant experience are required. Experience with Google Suite and Salesforce is also necessary.

Requirements

• High School Diploma; college degree preferred
• At least 2 years of experience in the field or in a related area
• Past experience in a fast-paced work environment
• Past experience with Google suite or similar software
• Past experience with Salesforce or similar CRM software
• Ability to maintain confidentiality
• A strong communicator
• An agile mentality, positive attitude, and eagerness to learn
• Attention to detail and problem-solving skills
• A willingness to challenge assumptions and go beyond what’s expected
• Excellent time management skills
• Ability to multitask
• Ability to prioritize work
• Excellent written and verbal communication skills
• Strong problem-solving skills and ability to find creative solutions
• Ability to learn new technologies quickly
• Flexibility and able to pivot quickly

Responsibilities

• Schedule meetings and appointments for the CEO
• Manage and organize CEO inbox and calendar activities
• Coordinate virtual CEO events
• Schedule travel for CEO and/or any other appropriate employees
• Meeting follow-ups and coordination
• Attend meetings, take meeting minutes and track any action items or follow-ups
• Project management for assigned projects
• Conduct assigned research
• Organize office logistics and maintenance to include but not limited to maintenance orders, cleaning schedule, ordering of office supplies, etc
• Receive/Send assigned company mail and correspondence
• Provide support to guests and visitors
• Develop and maintain office operating SOPs
• Other duties as assigned

Preferred Qualifications

• Bachelors’ Degree in business or related field
• At least 6+ years of experience in the field or in a related area
• Familiarity with military demographics
• Proficiency in Slides and Docs

Benefits

Remote work