Executive Assistant

Summary

Join Life360 as a dynamic Executive Assistant to support various executives, driving efficiency and execution across organizations. You will play a pivotal role in maintaining smooth operations, inspiring morale, and fostering teamwork in a fully remote environment. This permanent, fully remote position requires a proactive, highly organized individual with exceptional communication and multitasking skills. You will manage executive calendars, coordinate travel, handle expenses, prepare meeting materials, and track action items. The ideal candidate possesses a "get-it-done" attitude, strong interpersonal skills, and experience supporting senior leaders in fast-paced technology companies. Life360 offers a competitive compensation package, including comprehensive benefits and equity.

Requirements

• Bachelor’s Degree or equivalent experience
• 3-5 years of experience supporting Senior Leaders
• Proven track record for providing excellent support to executives in high growth, fast paced technology companies
• Utmost discretion in dealing with confidential information
• Diligent attention to detail and exceptional organizational skills
• Proven ability to take initiative and stay ahead of tasks, ensuring smooth day-to-day operations
• Excellent verbal and written communication skills
• The ability to prioritize based on the needs of the team and the needs of the business
• ���Get-it-done no matter what” approach to high priority items
• Anticipate change and react quickly and efficiently
• The ability to bring energy and drive urgency
• The ability to work across multiple time zones
• Strong interpersonal skills, especially with your peers
• Experience working with a team of Executive Assistants
• Familiarity with using Google Suite, Slack, Confluence, Netsuite, Expensify, and Docusign

Responsibilities

• Scheduling and ensuring that stakeholders are prepared for meetings, that agendas and materials are distributed prior to each meeting
• You will manage notes and next steps that are agreed upon by the participants; driving follow-ups
• Handling a fast-paced environment and ever-changing requests
• Acting as a culture ambassador for your executives, always looking for ways to encourage togetherness in a remote world
• Preparing and distributing meeting note summaries and track follow ups
• Tracking action items for your executives and ensuring they are managing those responsibilities
• Ensuring preparation and delivery of key updates to the executive team and other stakeholders
• High calendar management for a team of executives
• Coordinating strategy offsites as well as company and team activities
• Coordinating international and domestic travel arrangements
• Managing expenses for the members of the executive team that you support
• Manage projects and special initiatives
• Develop and maintain strong relationships with internal stakeholders and external partners
• Ability to handle highly confidential information
• Ability to operate productively while working remotely
• Ability to partner and collaborate with a team of six other Executive Assistants

Preferred Qualifications

Added bonus: experience working in a fully a remote environment

Benefits

• Competitive pay and benefits
• Medical, dental, vision, life and disability insurance plans (100% paid for employees)
• 401(k) plan with company matching program
• Mental Wellness Program & Employee Assistance Program (EAP) for mental well being
• Flexible PTO, 13 company wide days off throughout the year & paid Holiday Shutdown
• Learning & Development programs
• Equipment, tools, and reimbursement support for a productive remote environment
• Free Life360 Platinum Membership for your preferred circle
• Free Tile Products