Executive Assistant

Summary

Join Freight Innovation as an Executive Assistant to the CEO and provide comprehensive support, managing calendars, inboxes, and tasks with precision. You will prepare the CEO for meetings, draft communications, maintain CRM tools, and collaborate with the operations team. The ideal candidate is detail-oriented, calm under pressure, and proactive, with 3-5 years of experience as a virtual executive assistant supporting CEOs or senior executives. Excellent written communication and a strong grasp of sales process support are essential. This full-time, fully remote role offers a competitive salary, paid time off, health insurance contribution, and an end-of-year bonus. The position is open to LATAM candidates only.

Requirements

• 3 to 5 years of experience as a Virtual Executive Assistant
• Proven track record of providing support to CEOs or senior executives in the US or international settings
• Experience managing inboxes and calendars in fast-paced, dynamic environments
• Excellent written communication skills and clarity in tone
• Strong grasp of sales process support and pipeline tracking
• Proven ability to structure communication and workflows around executive priorities
• Strong business understanding to quickly align with company goals and language

Responsibilities

• Manage the CEO’s calendar, inbox, and task list with precision and foresight
• Prepare the CEO for meetings by gathering materials, context, and drafting follow-ups
• Draft and organize internal and external communication with clarity and professionalism
• Maintain and optimize CRM tools like HubSpot to track sales pipeline and follow-ups
• Collaborate with the operations team to ensure sales processes run smoothly
• Keep clear, organized notes to support continuity with key clients and partners

Preferred Qualifications

• Experience with CRM platforms with sales pipelines, like HubSpot
• Familiarity working with operations teams to support cross-functional communication
• Proficient using AI tools to draft communications, summarize meetings and streamline tasks
• Ability to support fast-paced personalities while reinforcing focus and structure
• Experience with shared task systems for accountability and visibility
• Track record of taking ownership beyond admin work to improve systems and efficiency

Benefits

• $2,500 - $3,000 per month
• Fully remote role
• 25 Paid Time Off (PTO) days per year+ 6 U.S. Federal Holidays observed
• Health insurance contribution
• End-of-year bonus