Executive Assistant

Summary

Join MyAdvice as a highly organized and proactive Executive Assistant to support our CEO. You will play a key role in managing day-to-day operations and communications, ensuring the CEO's time is focused on strategic efforts. Manage the CEO's calendar, schedule meetings, calls, and travel; register the CEO for conferences; book travel and manage itineraries; triage and organize the CEO's inbox; track follow-ups; support light project management; assist with social media; take meeting notes; and perform general administrative tasks. This remote position requires strong organizational and communication skills, tech-savviness, and the ability to work independently. The ideal candidate has 2–5 years of experience as an Executive Assistant and experience supporting a U.S.-based executive remotely. The position offers a competitive salary, comprehensive benefits, and a casual work environment.

Requirements

• Strong organizational and communication skills — both written and verbal
• Someone who is tech-savvy and comfortable navigating tools like Google Workspace, Zoom, Slack, and calendar/email management systems
• Ability to work independently, take initiative, and make judgment calls
• Discretion and confidentiality — someone who can be trusted with sensitive information
• 2–5 years of experience as an Executive Assistant, Administrative Assistant or similar role — ideally in a remote/fast-moving work environment
• Excellent written and verbal communication skills
• Experience supporting a U.S.-based executive remotely
• Legally authorized to work in India

Responsibilities

• Manage the CEO’s calendar — schedule meetings, calls, and travel with efficiency and minimal back-and-forth
• Register the CEO for conferences and speaking opportunities; track dates, deliverables, and logistics
• Book travel and manage itineraries, including flights, hotels, and ground transportation
• Triage and organize the CEO’s inbox — flag high-priority items, draft responses, and handle basic correspondence
• Monitor and help respond to low-priority or routine emails
• Track follow-ups and ensure nothing slips through the cracks — be the second brain the CEO can rely on
• Support with light project management — keep tabs on what’s moving and what’s stalled
• Assist with social media posting or updates (primarily LinkedIn)
• Take meeting notes, send out summaries and action items as needed
• Perform general administrative tasks and other duties that free up the CEO’s time and headspace

Benefits

• Employer Paid Medical Plan for Employees and Dependents
• Employee Assistance Program (free mental health services, financial/legal consultations and more!)
• Tuition Reimbursement Program (up to 1L annually) and Executive Mentorship Program
• Ongoing Personalized Coaching and Career Development
• Casual Dress and Fun Work Environment
• Core Value "Pay It Forward" Initiative, Project Fantastic (client collab) and more!