Executive Assistant

Summary

Join Manay CPA, a reputable Atlanta-based accounting firm, as a full-time remote Executive Assistant. This role provides core support to the CEO and partners, encompassing both business and personal tasks. You will manage calendars, travel arrangements, and communications, while ensuring efficient office operations. The ideal candidate possesses 2+ years of relevant experience, proficiency in Microsoft Office Suite, and native or bilingual fluency in Turkish and English. A dedicated workspace and flexibility are essential, as weekend work may be required. Manay CPA offers a supportive team environment and opportunities for growth within a fast-paced, international company.

Requirements

• Bachelor's Degree in related fields
• 2 - 5 years of professional experience in related fields
• Only candidates with 2+ years of professional experience as an executive assistant, administrative assistant, program coordination, event planner, and/or communications will be considered
• Proficiency in Microsoft Word, Excel, Outlook
• Native/Bilingual in Turkish, excellent verbal and written communication skills in business English. All interviews will be conducted in English!
• Positive and team player personality
• This is a full-time Remote Position
• A dedicated office room/space is required
• Due to the nature of the position, weekends may be required. The ideal candidate must be flexible
• Work hours will be based on US TIME ZONES (EST)
• As an international company, we kindly request that you add your English resume/CV to your application. Applicants who do not provide an English resume/CV may not be considered

Responsibilities

• Provide core support functions for our CEO & Partners both on a business and personal level
• Provide administrative support for the Executive Leadership Team
• Manage daily and weekly activities, both as a team and independently
• Manage Personal and Business Calendar & Meeting management—sets/changes/confirms appointments, registers for/rsvp to events, protects blocks of time for work, proactively monitors and balances out external commitments across the workweek
• Coordinate Travel and logistics—books travel and lodging as needed; provides directions, traffic estimates/travel time, and parking details; regularly tabulates and reconciles mileage for reporting
• Ensure Appointment readiness—proactive in preparation of materials to take to meetings, post-meeting support for action items and other follow-ups
• Provide reminders and prioritization of tasks
• Manage email inboxes as well as CEO's and Partners' LinkedIn accounts and update contact lists when necessary - including writing, proofreading, and sending emails
• Screen, answer, and return phone calls/WhatsApp/text messages in a professional manner
• Maintain client information on the CRM system
• Perform administrative functions such as ordering department supplies, arranging for equipment repairs, and servicing equipment, including seeking proper authorization for items requiring prior approval
• Assist with food orders, luncheon planning, and planning of other business-related meetings as requested
• Perform other clerical duties such as filing, photocopying, scanning, faxing, tracking, and archiving while maintaining a meticulous online filing system
• Prepare documents, letters, presentations, and other communication materials for internal distribution, types and spell-checks documents, creates graphs and other displays
• Contribute to team effort by accomplishing related results as needed
• Prepare, check and process expense reports/client documents
• At slow times, may focus primarily on data entry
• Assist other departments as needed