Executive Assistant

Summary

Join MedVA's team as a dynamic and highly organized Executive Assistant, supporting executive leadership by managing daily administrative operations and ensuring timely project delivery. You will be the point of contact for internal and external stakeholders, enhancing executive management effectiveness. Responsibilities include scheduling, report preparation, communication coordination, and maintaining confidentiality. Proactive individuals with strong communication and organizational skills are encouraged to apply. This role offers competitive hourly rates, in-house medical benefits (after six months), quality training, and a permanent work-from-home setup.

Requirements

• Proven experience as an Executive Assistant or in other administrative positions
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with collaboration tools
• Ability to work independently and handle multiple priorities in a fast-paced environment
• Strong problem-solving skills and attention to detail

Responsibilities

• Manage executive schedules, including meeting arrangements and travel logistics
• Prepare and organize reports, presentations, and other documents as needed
• Act as a liaison between the executive team and employees, clients, and partners
• Assist in project management, tracking progress, and ensuring deadlines are met
• Coordinate and attend meetings, taking minutes and following up on action items
• Maintain a filing system and ensure documents are organized and easily accessible
• Handle confidential information with discretion
• Support various administrative tasks as needed to enhance operational efficiency

Preferred Qualifications

• Experience in project management is a plus
• A bachelor's degree in business administration or a related field is preferable

Benefits

• Competitive Hourly rate
• MedVA In house Medical benefit (*after 6 months tenure)
• Quality Training
• Permanent work from home set up