Executive Assistant

Summary

Join 100x Hospitality as a highly proactive Executive Assistant, providing comprehensive support to a dynamic founder and executive. This role goes beyond typical EA duties; you will be a true thought partner, collaborating to improve decision-making and leadership. You will manage email and inbox using Superhuman, coordinate calendars and meetings, manage projects in Asana, liaise with key departments, and handle travel arrangements. The ideal candidate is solution-oriented, calm under pressure, organized, and an excellent communicator. This fully remote position offers a long-term opportunity for growth and impact.

Requirements

• Superhuman (required)—we can teach them this easily
• Asana (strong knowledge and daily use)
• Google Workspace (Gmail, Calendar, Drive)
• Slack (high-volume environment)
• Box, OneDrive, Microsoft Office Suite
• Comfortable working across time zones and in a fast-moving team

Responsibilities

• Prioritize and flag critical items, draft responses, archive/delegate as needed
• Follow up on outstanding items across the organization
• Maintain discretion — this person will have access to highly confidential information
• Schedule internal and external meetings, manage daily briefs
• Proactively guard time, avoid overscheduling, and reschedule as needed
• Provide reminders for both business and personal commitments
• Work inside Asana to monitor tasks, pull priorities, and close loops
• Liaise with key departments (Revenue, Lodging, Event Ops, Guest Services, Ticketing)
• Gather updates, synthesize into actionable briefs, and provide feedback
• Coordinate flights, hotels, itineraries, and calendars while traveling
• Monitor communications and flag important developments during travel
• Organize notes, documents, meeting recaps, proposals, etc
• Present information in clear, visual, and digestible formats
• Anticipate needs, reduce decision fatigue, and help drive focus

Preferred Qualifications

• Super proactive and solution-oriented — finds problems before they surface
• Calm under pressure — can handle a high-speed, high-responsibility environment
• Organized and systems-minded — loves taming chaos and building process
• Excellent communicator — both written and verbal, including summarizing complex info
• Discreet and trustworthy — full access to email and confidential data
• Strategic thinker — planning, coordinating, managing tasks

Benefits

• This is a fully remote role
• Work Schedule: 9 AM to 6 PM Eastern Time