Executive Assistant

Summary

Join Nethermind as an Executive Assistant to our CEO and other executives, playing a critical role in ensuring their effectiveness and productivity. You will manage multiple executives' schedules, coordinate travel arrangements, and handle various administrative tasks. Responsibilities include calendar administration, administrative support, event and conference management, and networking. The ideal candidate possesses excellent organizational and time-management skills, exceptional communication abilities, and discretion in handling sensitive information. This role requires proficiency in office software and strong problem-solving skills. The ability to work independently and adapt to a fast-paced environment is essential.

Requirements

• Proven experience as an executive assistant or in a similar role, supporting multiple executives
• Excellent organizational and time-management skills, with the ability to manage multiple priorities
• Exceptional communication and interpersonal abilities
• Discretion and ability to handle sensitive information with confidentiality
• Proficiency in office software and calendar management tools
• Strong problem-solving and decision-making skills
• Ability to work independently and take initiative when necessary
• Flexibility and adaptability to work in a fast-paced, dynamic environment

Responsibilities

• Prioritize and schedule meetings, appointments, and commitments for multiple executives
• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation
• Ensure the executives are well-prepared for all engagements
• Coordinate with internal and external stakeholders to ensure smooth scheduling and communication as well as resolve scheduling conflicts and make necessary adjustments in a timely fashion
• Assist with managing the C-suite executives' personal commitments and provide support for personal tasks and errands as needed, including scheduling appointments, while maintaining strict confidentiality and exercising discretion when handling sensitive information
• Handle paperwork, document preparation, and file management as needed
• Prepare briefing materials, presentations, and other necessary documents for events and conferences
• Manage and organize invoices, expenses, and reimbursements
• Assist with general administrative tasks to ensure the smooth operation of the C-suite office
• Research and identify relevant events and conferences for the C-suite executives to attend
• Proactively manage calendars to ensure their attendance at key industry events, conferences, and meetings
• Build and maintain a strong network of contacts to facilitate connections and introductions
• Arrange meetings and interactions with key individuals in the C-suite executives network
• Assist in nurturing and expanding the C-suite executives' professional relationships

Preferred Qualifications

Fluent in Mandarin and able to assist other executives during their travels within the APAC region