Virtual Assistant, Executive Assistant

Summary

Join We Clone You, a leading virtual assistant company, as a Virtual Assistant providing executive assistance to our client's team. You will manage executive schedules, act as a primary point of contact, handle confidential information, and manage various administrative tasks. Responsibilities include property management, financial administration, travel arrangements, event planning, and client relationship building. This role requires proven executive assistant experience, fluency in Spanish and English, and strong organizational and communication skills. Proficiency in Microsoft Office Suite and Google Workspace is essential. Work from home with hourly payment in dollars.

Requirements

• Proven experience as an Executive Assistant
• Fluent in Spanish & English
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar)
• Ability to work independently and handle multiple tasks simultaneously
• High level of professionalism and attention to detail
• Discretion and confidentiality are essential

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements
• Act as the primary point of contact between executives and internal/external stakeholders
• Handle confidential information with discretion and professionalism
• Monitor and manage email inboxes, prioritize correspondence, and draft responses as needed
• Property Management of 3 homes and 1 Airbnb
• Managing expenses and overall financial administration assistance
• Organize and maintain digital files and documents
• Perform data entry, create spreadsheets, and manage databases
• Arrange and coordinate domestic and international travel plans, including flights, accommodations, and itineraries
• Assist in planning and organizing company events, conferences, and meetings
• Build and maintain positive relationships with clients and partners
• Assist with client onboarding and ensure smooth communication between clients and the executive team

Preferred Qualifications

Experience with project management tools (e.g., Asana, Trello)

Benefits

• Work from home
• Payment in dollars per working hour (40-hour week)
• Starting salary between 4$ - 6$ per hour depending on your experience, with room for raises based on performance
• A workplace that values its people
• Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients