Executive Assistant to the Chief Executive Officer

Summary

Join KIPP Foundation as a seasoned Executive Assistant providing comprehensive administrative and project management support to the CEO and Chief of Staff. You will manage calendars, travel arrangements, and communications, ensuring the CEO is well-prepared for meetings and strategic initiatives. This role demands exceptional organizational skills, strong judgment, and the ability to handle sensitive information. Success requires proactive problem-solving, collaboration with multiple stakeholders, and a commitment to KIPP's mission. The position offers a competitive salary, comprehensive benefits, and the option for remote work.

Requirements

• Advanced skills in Microsoft Office (Outlook, PowerPoint, Word, Excel, Teams) and other office productivity tools, with aptitude to learn new software and systems
• 10+ years of experience in an administrative role supporting executives in a fast-paced, result-oriented environment

Responsibilities

• Support calendar management and scheduling, correspondence, travel logistics, preparing for and reporting on meetings, management of special projects and reports, and other special events and duties as needed and assigned
• Act as gatekeeper and partner with Chief of Staff and CEO to ensure the CEO’s time is focused on his most important priorities
• Ensure CEO has the critical information he needs to be effectively prepared for meetings and other engagements
• Support the CEO in progress monitoring against his key strategic priorities, producing status reports, tracking follow ups and progress to goal concerning project plans, and tracking key deadlines
• Manage the CEO’s calendar and scheduling to ensure alignment to priorities and to maximize efficiency
• Collect and organize data, supporting the preparation of key materials and presentations to senior-level staff
• Prepare meeting agendas, attend meetings to record follow-up assignments , and provide comprehensive support for leadership team meetings, staff retreats, etc
• Provide team support through the creation and management of project plans, spreadsheets and maintenance of filing system and contact database
• Anticipate the CEO’s needs in light of his strategic priorities and proactively problem solve
• Oversee and manage compliant expense reporting to ensure timely reimbursements/payments
• Serve as a collaborative member of the KIPP Foundation Executive Assistant community that will be charged with work that impacts the enterprise-wide health & well-being
• Maintain professionalism and strict confidentiality with all materials
• Perform various administrative and other related duties as required and assigned

Preferred Qualifications

• Proficiency with AnyBill, Concur, ADP, and video conferencing systems
• Associate or Bachelor's degree

Benefits

• 26 holidays for + 18 days additional flexible PTO days (flexible PTO increases to 23 days for years 3 and 4 and to 28 days for years 5+)
• 100% paid parental leave
• 100% coverage of the premium for employee and 75% for employee + family’s medical/dental/vision plans
• Wellness benefits such as fitness reimbursements, discounted tickets to theme parks/attractions, backup care support for children and adults/elders, and our employee assistance program
• Finance Security benefits include such as a 401K retirement plan with 4% match, employer-sponsored legal plans, life/disability insurance, and flexible spending accounts