Executive Assistant

Summary

Join a fast-paced creative studio as a proactive Executive Assistant to provide organizational support to the founder. You will manage the founder's inbox, track leads and projects, and build efficient workflows. Key responsibilities include inbox management, lead tracking, project coordination, workflow building, automation support, meeting support, and administrative tasks. The ideal candidate has experience supporting founders or executives in a dynamic environment, strong communication and organizational skills, and proficiency with various tools like Notion, Google Workspace, Slack, and Zapier. A tech-savvy mindset and a passion for improving systems and workflows are essential. The role offers the opportunity to make a significant impact in a creative and supportive environment.

Requirements

• Experience supporting founders, teams, or executives in a fast-moving environment
• Strong written communication and organizational skills
• Comfortable managing communication on someone else's behalf
• Proficient (or eager to learn) with Notion, Google Workspace, Slack, and Zapier
• Tech-savvy with a strong interest in improving systems and workflows

Responsibilities

• Triage, respond to, and organize emails
• Keep leads and client conversations alive
• Follow up with both recent and older leads
• Maintain accurate status updates in Notion or a CRM
• Track project progress and deliverables
• Nudge the team as needed and keep clients informed
• Help create, maintain, and improve systems in Notion or any tool that works better
• Build workflows using Zapier, Notion, Airtable, etc. to reduce repetitive tasks
• Book and prep for meetings, create agendas, and make sure the founder shows up ready
• Assist with onboarding, file management, and light operations as needed

Preferred Qualifications

Familiarity with creative agencies, design tools, or branding workflows