Executive Assistant

Summary

Join Pearl Talent as an Executive Assistant and support the executive leadership team by managing operational and administrative tasks, ensuring the smooth running of day-to-day activities.

Requirements

• 5+ years of experience as an Executive Assistant or Chief of Staff
• Strong organizational and project management skills
• Proficiency with Microsoft Office 365, project management tools (Asana, Trello), and cloud-based platforms
• Excellent communication skills
• Ability to handle confidential information with discretion

Responsibilities

• Provide direct administrative support to the CEO, manage schedules, and prioritize tasks
• Organize appointments, meetings, and conferences across time zones, proactively addressing scheduling conflicts
• Draft and manage emails, presentations, and reports, ensuring consistency and professionalism
• Create, organize, and maintain digital records using cloud-based platforms
• Plan detailed travel itineraries, including bookings and meeting arrangements
• Prepare agendas, meeting notes, and action item lists, ensuring timely follow-up
• Assist in managing special projects by tracking timelines, resources, and stakeholder communication
• Support hybrid work operations, including vendor coordination and equipment management

Benefits

• Competitive Salary: Up to $1,500 per month, based on experience and skills
• Remote Work: Fully remote, work from anywhere
• Generous PTO: Ample paid time off
• Health Coverage: HMO after 3 months for full-time employees