Executive Assistant

Summary

Join Pearl Talent as an Executive Assistant (US Based – Events Coordination) in a fully remote role, responsible for managing tasks across multiple business ventures. The ideal candidate will have experience with tools like Salesforce, HubSpot, Canva, and Shopify, and must demonstrate strong attention to detail and team management abilities.

Requirements

• Proficiency in email and calendar management tools
• Experience with CRM systems like Salesforce or HubSpot for data management
• Strong task and project management skills, including experience with tools like Linear
• Experience with Canva for design and Shopify for e-commerce management
• Excellent attention to detail and organizational skills, with the ability to work efficiently in a fast-paced, remote environment

Responsibilities

• Conduct research to identify business leads and growth opportunities
• Follow up proactively on tasks for employees, clients, and brands, ensuring timely completion and alignment with business goals
• Maintain strict attention to unresponsive contacts, team check-ins, and operational needs
• Manage meeting, event, and photo shoot schedules, coordinating with photographers and vendors to ensure smooth logistics
• Keep calendars organized, conflict-free, and timely for appointments and follow-ups
• Be proactive in addressing scheduling conflicts and event needs
• Handle email and calendar management, ensuring inbox zero and prompt responses
• Provide administrative support, including travel arrangements, expense management, and CRM data entry (Salesforce, HubSpot)
• Maintain accurate customer information and assist with project summaries and research
• Use project management tools like Linear to track tasks, prioritize deadlines, and ensure milestones are achieved
• Delegate tasks as needed, maintaining oversight to ensure project progress
• Use Canva to create visually appealing graphics and marketing materials
• Support Shopify operations, including product updates and customer inquiries

Benefits

• Competitive salary: Up to $1500 per month, based on experience and skills
• Remote work: Fully remote work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct mentorship: Grow through guidance from international industry experts
• Learning & development: Ongoing access to resources for professional growth
• Global networking: Work and connect with professionals worldwide
• Work-life balance: Flexible hours that support a healthy work-life balance