Executive Assistant

Summary

Join Pearl Talent as a fully remote Executive Assistant, providing strategic support to our CEO and leadership team. This full-time role requires 3-5 years of experience and strong organizational skills. You will manage calendars, travel arrangements, and communications, while also handling sensitive information with discretion. The position offers a generous PTO, health coverage, mentorship, professional development opportunities, and a flexible work-life balance. We work with top-tier startups in the US and EU, offering a unique and rewarding work environment with attainable retention bonuses and community-oriented opportunities.

Requirements

• 3-5 years of experience as an Executive Assistant
• Strong organizational and time-management skills with the ability to prioritize and multitask effectively
• Proactive, resourceful, and able to anticipate needs and take initiative
• Excellent written and verbal communication skills
• Discreet and trustworthy, especially when handling sensitive information
• Detail-oriented, responsive, and able to manage time-sensitive tasks
• Willing to learn and adapt to new tools and processes
• Comfortable with technology, including Google Workspace (Docs, Sheets, Calendar), Slack, Zoom, Trello/Asana, Notion, Expensify, and Zapier

Responsibilities

• Conduct research to find and present the best options for company needs
• Maintain organized and up-to-date records for clients, patients, and other important documents
• Manage the CEO’s calendar, schedule meetings across multiple time zones, and resolve any scheduling conflicts
• Monitor, prioritize, and respond to emails on behalf of the CEO
• Draft, proofread, and send emails, reports, and presentations
• Coordinate domestic and international travel, including booking flights, accommodations, and itineraries, while handling any last-minute changes
• Organize and maintain patient records using Google Docs, ensuring accuracy and confidentiality
• Oversee special projects and operational workflows for the leadership team
• Assist with onboarding new team members, ensuring smooth setup and orientation
• Organize meetings, team off-sites, and client engagements, managing logistics such as venues, catering, and materials
• Book hotels, flights, and other travel arrangements for the CEO and team members
• Manage and maintain schedules to ensure they align with the CEO’s priorities
• Support the CEO with personal tasks, such as scheduling appointments, running errands, and planning events
• Handle sensitive personal information with discretion and professionalism

Preferred Qualifications

• Experience working with healthcare or fertility-related companies is a plus
• Familiarity with automating workflows using tools like Zapier

Benefits

• Fully remote—work from anywhere
• Ample paid time off to rest and recharge
• HMO coverage after 3 months for full-time employees
• Grow through guidance from international industry experts
• Ongoing access to resources for professional growth
• Work and connect with professionals around the world
• Flexible hours that support a healthy work-life balance