Executive Assistant

Summary

Join Pearl Talent as a remote Executive Assistant and provide comprehensive support to a dynamic team. You will manage documentation, scheduling, communication, and research, ensuring efficient operations. This role requires exceptional organizational skills, attention to detail, and a proactive approach. You'll leverage technology and implement systems to streamline workflows. Pearl Talent offers a generous compensation package including remote work, paid time off, mentorship, professional development, and opportunities for global networking. The company fosters a work-life balance with flexible hours.

Requirements

• Ability to produce error-free work and spot inconsistencies in documentation and processes
• Capable of managing multiple tasks and priorities simultaneously while maintaining clarity and focus
• Skilled in creating effective organisational systems, particularly tailored for individuals with ADHD, to simplify workflows and improve accessibility
• Anticipate needs and upcoming deadlines, providing solutions and support without needing direction
• Familiarity with tools like Xero, calendar management software, AI meeting notes tools, and collaborative platforms
• Excellent written and verbal communication to liaise effectively with team members and external partners

Responsibilities

• Create, update, and maintain documentation; implement systems that are intuitive and accessible for the team
• Join calls, review AI-generated meeting notes, and extract action points for follow-up by the team and myself
• Maintain my calendar, ensuring all tasks, deadlines, and priorities are accounted for and reminders are in place
• Conduct detailed travel research to support the development of new trips, including logistics, accommodations, and activities
• Prepare professional documents using templates, ensuring accuracy and a polished presentation
• Identify and implement ways to streamline workflows, ensuring the team operates more efficiently
• Respond to emails promptly and professionally, managing correspondence with external partners and internal teams
• Reconcile expenses in Xero and maintain accurate records
• Provide general administrative support, including scheduling, organising files, and managing ad hoc requests
• Act as the main point of contact for partnerships and external businesses, ensuring timely responses and clear communication

Benefits

• Fully remote—work from anywhere
• Paid time off (Vacation, Sick & Public Holidays)
• Access to mentorship from global industry experts
• Continuous professional growth opportunities
• Connect with professionals worldwide
• Flexible hours to support a balanced lifestyle