Executive Assistant

Summary

Join Pearl Talent as a fully remote Executive Assistant, supporting company leadership with strategic calendar management, project coordination, and high-level administrative tasks. This full-time, independent contractor role requires experience supporting C-level executives and strong organizational and communication skills. You will manage executive calendars, handle communications, oversee projects, and arrange travel. The position offers a competitive salary based on experience, performance-based bonuses, generous PTO, remote work flexibility, mentorship, professional development opportunities, and global networking. The ideal candidate is highly organized, detail-oriented, and proficient in Microsoft Office and Google Workspace. This role is open to candidates who can work during EST hours.

Requirements

• Experience as an Executive Assistant to C-level executives
• Highly organized, detail-oriented, and professional
• Strong written/verbal communication skills
• Proficiency in Microsoft Office, Google Workspace, and productivity tools

Responsibilities

• Manage executive calendars, meetings, and priorities
• Act as a gatekeeper—filter requests and optimize schedules
• Prepare meeting materials and track follow-ups
• Handle professional email and correspondence
• Coordinate with internal teams and external partners
• Manage confidential documents securely
• Oversee special projects and ensure deadlines are met
• Track key metrics and generate reports
• Improve processes for better efficiency
• Arrange domestic/international travel and itineraries
• Assist with ad-hoc personal and administrative tasks
• Learn executive workflows and priorities
• Optimize calendar management processes
• Set up communication protocols and refine systems

Preferred Qualifications

• Background in business administration, finance, or operations
• Experience handling high-profile clients
• Familiarity with CRM tools and automation

Benefits

• Competitive Salary: based on experience
• Remote Work: Fully remote—work from anywhere
• Generous PTO: 14 days paid time off per year, plus public holidays
• Direct Mentorship: Learn from industry experts
• Learning & Development: Access to ongoing professional growth resources
• Global Networking: Collaborate with professionals worldwide
• Work-Life Balance: Flexible hours to support a balanced lifestyle
• Potential performance-based bonuses