Executive Assistant

Summary

Join Pearl Talent, a company connecting exceptional talent with top startups, as a fully remote Executive Assistant. You will provide comprehensive support to leadership, managing schedules, communications, and various administrative tasks. The role involves sales support, CRM management, and process optimization. Ideal candidates possess experience in executive assistance and sales administration, proficiency in Google Workspace and CRM tools, and strong organizational and communication skills. Pearl Talent offers a competitive compensation package including generous PTO, direct mentorship, professional development opportunities, and a flexible work-life balance.

Requirements

• Experience as an Executive Assistant, Sales Administrator, or similar role
• Background in sales support (CRM management, follow-ups, documentation)
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail)
• Experience with CRM tools (Attio, HubSpot, Salesforce, or similar)
• Strong communication, organization, and multitasking skills
• Ability to adapt to executive communication styles and work independently

Responsibilities

• Manage executive scheduling, calendar coordination, and travel arrangements
• Handle email correspondence, prioritize tasks, and track action items
• Ensure smooth day-to-day operations by proactively addressing administrative needs
• Assist with special projects, presentations, and reports
• Manage CRM updates (Attio or similar), ensuring accurate and organized sales data
• Conduct timely follow-ups after sales calls and maintain communication logs
• Assist in preparing marketing materials and sales documentation
• Conduct research to support sales strategies and client outreach
• Organize and schedule internal and external meetings
• Prepare agendas, take detailed notes, and track follow-up action items
• Maintain records of key discussions and ensure timely execution of tasks
• Develop and refine standard operating procedures (SOPs)
• Improve workflow systems for task tracking, email management, and reporting
• Support data migration and financial reporting as needed
• Handle sensitive business information with discretion
• Work closely with leadership to execute high-priority initiatives

Preferred Qualifications

• Experience in AI-powered products or tech startups
• Familiarity with Linear (or similar project management tools)
• Background in financial modeling or reporting
• Experience in B2C industries (healthcare, real estate, insurance)

Benefits

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance