Executive Assistant

Summary

Join our client, a seed-stage venture capital fund, as their new Executive Assistant, supporting the Managing Partner. This fully remote role demands impeccable organizational skills, flawless communication, and the ability to thrive in a fast-paced environment. You will manage calendars, coordinate travel, optimize workflows, and oversee administrative processes. The ideal candidate has experience supporting high-level executives and is a self-starter who anticipates needs and operates with minimal oversight. This is an exceptional opportunity to contribute to a high-performing team and grow professionally within the venture capital industry. The position requires 3+ years of experience as an Executive Assistant, ideally in a fast-paced environment, and proficiency in Google Workspace and other relevant software.

Requirements

• 3+ years of experience as an Executive Assistant, ideally in venture capital, private equity, technology, or a similarly fast-paced environment
• Proven experience managing complex executive schedules and supporting high-level leadership independently
• Exceptional organizational and time management skills, with the ability to multitask effectively
• Native or near-native proficiency in written and spoken English
• Ability to write professionally and persuasively
• Demonstrated history of handling sensitive information with discretion and integrity
• Able to identify gaps, propose solutions, and execute improvements autonomously
• Exceptional time management skills and ability to prioritize in high-pressure environments
• Proficiency in Google Workspace (Docs, Sheets, Slides), Airtable, and CRM systems (e.g., Salesforce)
• Experience with event planning and logistics coordination

Responsibilities

• Manage the Managing Partner’s complex calendar, scheduling meetings with portfolio companies, LPs, and external stakeholders
• Coordinate detailed travel arrangements, including flights, accommodations, and itineraries
• Track key deliverables and deadlines, ensuring the Managing Partner remains organized and focused on priorities
• Draft, proofread, and format correspondence, presentations, and reports
• Proactively identify opportunities to improve workflows and solve problems before they arise
• Work with the Chief of Staff to maintain the fund’s knowledge base (e.g., Google Drive or Notion), ensuring all documents are current and accessible
• Support portfolio company onboarding by managing checklists, templates, and documentation
• Collaborate with the Chief of Staff to document and streamline operational processes
• Track action items and project progress from internal and external meetings to ensure follow-through
• Manage expense reporting and reimbursements for the Managing Partner with accuracy
• Screen and prioritize incoming communications, responding or delegating as appropriate
• Manage and optimize task management systems to ensure nothing falls through the cracks
• Anticipate administrative needs and proactively address issues before they arise
• Assist with creating high-quality communications, including newsletters and updates
• Coordinate and execute events, ensuring flawless execution (booking restaurants, preparing materials, coordinating logistics with excellence)
• Act as a liaison between the Managing Partner and portfolio companies, facilitating smooth communication and scheduling
• Suggest improvements to enhance communication opportunistically

Preferred Qualifications

• Proactive, resourceful, and capable of anticipating needs and solving problems independently and self-sufficiently
• Self-starter who thrives in environments with minimal oversight and takes initiative without hand-holding
• A creative thinker who understands the big picture and can contribute beyond task execution
• Calm under pressure with a positive, “can-do” attitude
• A collaborative team player excited to work in a small, entrepreneurial environment
• Curious, growth-oriented, and hungry to take on increasing responsibilities over time

Benefits

• Fully-Remote (Work from Home), 9 AM - 5 PM EST
• Opportunities for long-term professional development