Executive Assistant

Summary

Join Prompt, a rapidly growing healthcare technology company, as an Executive Assistant to the Co-Founder. You will manage complex calendars, handle heavy email and schedule management, support meeting preparation, and assist with event planning. This role requires exceptional organizational skills, strong communication abilities, and experience supporting C-suite executives. You'll be a key player in defining your responsibilities and contributing to the company's continued success. The position offers competitive salary, benefits, and potential equity compensation. It's an in-office, full-time role.

Requirements

• Be local to office- in person position
• Have a minimum of 5 years of professional experience, 3 of which include supporting multiple C-Suite executives
• Possess exceptional interpersonal skills with a friendly, positive, and professional demeanor
• Have advanced skills in Word, Excel, PowerPoint, Google Workspace, Slack
• Demonstrate a proven ability to handle multiple tasks simultaneously, shift gears quickly, and meet deadlines in fast-paced, dynamic environment while maintaining professional composure
• Show a demonstrated history of being highly organized and detail oriented
• Have strong oral and written communication skills. Be able to communicate effectively and professionally with staff and management
• Possess solid analytical, research, critical thinking, and decision-making skills

Responsibilities

• Manage complex calendar management: Updating meeting cadences to reflect business priorities, aligning with the Co-founder on schedules, proactively scheduling complex/large meetings, and working with external and internal stakeholders regularly
• Handle heavy email and schedule management for the Co-Founder
• Support the Co-Founder in preparation for team meetings, including preparation of meeting content, capturing action items, and circulating meeting notes as needed
• Assist with event preparation for the Co-Founder, including researching event locations, logistics management, and preparing event content
• Arrange company events outside of the workplace, such as meal reservations, client outings, community engagement events, and employee appreciation events
• Provide personal assistance as needed, providing support with tasks that ensure the Co-Founder’s productivity and efficiency
• Complete special projects or other administrative tasks as assigned
• Demonstrate initiative, discretion, and tact in managing email, telephone calls, and other requests
• Show willingness to travel occasionally

Preferred Qualifications

Have a Bachelor’s degree

Benefits

• Competitive salaries
• Hybrid environment
• Potential equity compensation for outstanding performance
• Flexible PTO
• Company-wide sponsored lunches
• Company paid disability and life insurance benefits
• Company paid family and medical leave
• Medical, dental, and vision insurance benefits
• Discounted pet insurance
• FSA/DCA and commuter benefits
• 401k