Executive Assistant

Summary

Join Togetherwork as an Executive Assistant to the Chief Technology Officer and thrive in a fast-paced tech environment. Manage a complex calendar, coordinate meetings, organize travel, and draft executive communications. Track action items, support strategic initiatives, and liaise with stakeholders. Maintain discretion with sensitive information and occasionally support team-building activities. This role requires 8+ years of experience as an Executive Assistant supporting senior executives in technology or corporate environments, proven success managing busy calendars and complex travel remotely, and advanced knowledge of Microsoft Office and virtual collaboration tools. Excellent communication, organizational, and relationship-building skills are essential. A Bachelor’s degree is preferred but not required. Togetherwork offers a comprehensive benefits package including medical, dental, vision, disability, life insurance, 401k matching, flexible PTO, sick days, holidays, and parental leave.

Requirements

• 8+ years of experience as an Executive Assistant supporting senior executives in technology or corporate environments
• Proven success managing busy calendars, inboxes, and complex travel in a remote setting
• Tech-savvy, with advanced knowledge of Microsoft Outlook, Excel, Word, PowerPoint, and virtual collaboration tools like Zoom, Slack, or Teams
• Excellent written and verbal communication skills
• Highly organized, proactive, and comfortable making decisions in fast-moving environments
• Ability to handle confidential information with integrity
• Strong relationship-building skills across levels and functions
• A calm, poised demeanor—even under pressure

Responsibilities

• Manage a complex, ever-changing calendar across multiple time zones
• Proactively coordinate internal and external meetings, prepare agendas, and ensure materials are organized and accessible
• Organize domestic and international travel including itineraries, accommodations, and special arrangements
• Draft and manage executive communications with professionalism and confidentiality
• Track action items and follow up with teams to ensure timely execution of key projects
• Support strategic initiatives by gathering information, conducting research, and preparing reports
• Liaise with key stakeholders across departments and assist in cross-functional collaboration
• Maintain discretion with sensitive information and apply sound judgment in all interactions
• Occasionally support virtual team-building activities, events, and leadership offsites

Preferred Qualifications

Bachelor’s degree preferred but not required

Benefits

• Medical, dental, and vision insurance options
• 100% Employer paid short/long term disability
• Basic Life
• 401K option with 100% company match
• Flexible paid personal/vacation time built on mutual trust and accountability
• 10 sick days annually
• 10 company paid holidays
• 6 weeks paid parental leave
• Culture that values work/life balance and celebrates successes