Executive Assistant

Summary

Join Blockovate, a rapidly growing marketing agency, as their highly organized and digitally savvy Executive Assistant. You will provide comprehensive administrative and operational support to a Director, focusing on marketing tasks and general support. This varied role involves managing marketing workflows, communications, scheduling, and logistics, as well as handling personal tasks. You will play a key role in supporting the Director's professional and personal life, ensuring efficiency and smooth operations. The ideal candidate is proactive, adaptable, and thrives in a fast-paced environment. This position offers a competitive salary, flexible working policy, and various benefits.

Requirements

• Proven experience as an Executive Assistant or Personal Assistant, ideally supporting senior leadership in a fast-paced environment
• Strong exposure to digital marketing or working within a marketing-focused team, agency, or start-up — a clear understanding of marketing workflows and priorities is highly desirable
• Comfortable using and learning digital tools, including project management systems, content calendars, and marketing platforms (e.g., Google Analytics, social scheduling tools, or CRM systems)
• Exceptional attention to detail with strong problem-solving and critical thinking skills, especially when supporting campaigns or time-sensitive projects
• Excellent written and verbal communication skills, with the ability to draft and edit documents, emails, and presentations to a high standard
• Highly organised and adaptable, with the ability to manage multiple priorities and deadlines across marketing and business functions
• Strong interpersonal skills, with the ability to collaborate effectively with leadership, marketing, and cross-functional teams
• Tech-savvy and proficient in Google Workspace or Microsoft Office, particularly Outlook, Excel, PowerPoint, and Word
• Proactive, can-do mindset — ready to take ownership and support on both routine and high-impact tasks

Responsibilities

• Manage and prioritise the Director’s schedule and inbox, ensuring optimal time management across meetings and commitments
• Oversee expense submissions and invoice processing to ensure timely payments and financial accuracy
• Plan and book travel and accommodation for business trips, including detailed itineraries
• Provide proactive assistance across both business and occasional personal matters to support the Director effectively
• Support the hiring process by scheduling interviews, managing candidate communication, and coordinating with recruitment partners
• Assist with marketing initiatives by completing delegated tasks that help drive campaign delivery and team efficiency
• Monitor progress on key tasks, follow up where needed, and help ensure goals are met on time

Preferred Qualifications

• Energetic, enthusiastic, and self-motivated
• Hardworking and proactive with a high sense of responsibility
• Thrives under pressure in fast-moving environments
• Resilient, solutions-focused, and maintains a positive attitude

Benefits

• ��30,000 – £40,000 salary (depending on experience)
• Flexible working policy — work in our office, remote, or hybrid
• Access to our coworking space in central London, including yoga classes, weekly tea time, and monthly drinks
• 25 days of holiday + public holidays, with an additional day with every year worked, up to a maximum of 30 days
• Quarterly team socials
• Working-from-home budget
• Employee referral programme
• Company pension scheme