Executive Assistant

Summary

Join USG1 and become a highly organized and efficient Executive Assistant supporting our client's senior executives. You will provide comprehensive administrative support, ensuring smooth operations and effective time management. Responsibilities include managing complex calendars, scheduling meetings, coordinating travel, and acting as a liaison between executives and stakeholders. You will handle confidential information, maintain filing systems, and assist with company events. This role requires strong organizational and communication skills, proficiency in Microsoft Office Suite, and experience in calendar management and travel arrangements. A Bachelor's degree is preferred, and a certification in office management is a plus.

Requirements

• 1-3 years of experience as an Executive Assistant or in a similar role supporting C-level executives
• Excellent verbal and written communication skills
• Strong organizational and time management skills with the ability to prioritize tasks effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated experience in calendar management and travel arrangement
• Ability to handle confidential information with discretion and maintain a high level of professionalism

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives
• Act as a liaison between executives and internal/external stakeholders, maintaining professional communication at all times
• Prepare and edit correspondence, presentations, and reports with a high level of accuracy
• Handle confidential and sensitive information with the utmost discretion
• Organize and maintain filing systems, both electronic and physical
• Assist in planning and coordinating company events and meetings
• Manage expense reports and process invoices
• Prioritize and manage multiple projects simultaneously, adapting to changing priorities
• Provide general administrative support to the executive team as needed

Preferred Qualifications

• Bachelor's degree in Business Administration or related field
• Certification in office management or executive assistance
• Familiarity with business operations and corporate environments
• Proactive problem-solving skills and attention to detail
• Ability to work independently and as part of a team
• Flexibility to adapt to changing priorities and work under pressure

Benefits

• Remote work
• Full-time/Part-time