Remote Administrative Assistant, Executive Assistant

Summary

Join DRT Strategies as a Project Coordinator to work collaboratively with the government to deliver IT solutions and manage small projects. Assist in coordinating logistics, processing time and attendance, and preparing administrative documentation. Coordinate travel orders and assist in identifying office supplies and equipment.

Requirements

• Ability to obtain a Public Trust clearance
• 2+ years of C-Suite Executive Assistance experience
• Coordinate logistics associated with planning and conducting events, conference calls, and webinars
• Manage office calendars and scheduling for OD Executive leadership
• Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication

Responsibilities

• Work collaboratively with the government to help deliver IT solutions, assets, and IT infrastructure to government and contract employees
• Manage small projects and analyze data to make recommendations to the government
• Work with the government to develop, manage, and advertise processes related to IT; may involve making recommendations on ways to improve currently processes
• Communicate with CDC and CSTLTS Management, personnel, external public health partners, and health officials across the US on various administrative and logistical services
• Coordinate scheduling and travel logistics related to attending conferences, speaking events, site visits to partner offices, reverse site visits from partner offices, visits of congressional delegations, and other meetings and events that require attendance at, participation in, or the input from members of CSTLTS senior leadership
• Coordinate travel orders, including inputting and processing in the CONCUR travel system
• Process time and attendance in the TASNet system
• Assist with preparing standard administrative documentation, such as small purchase requests, training requests, VSTS requests, MACCS purchases, travel requests, and leave requests
• Route standard administrative documentation for review and approval
• Assist in identifying and ordering office supplies and equipment, monthly and as needed
• Submit ITSO and phone requests for office moves
• Perform routine printing, copying, and filing
• Assist with administrative tasks to support meetings, training events, and orientations, such as logistics, preparation of materials, setup, and note taking