Executive Assistant

Summary

Join Vanta as an Executive Assistant and provide dedicated support to the Chief Product Officer (CPO) and VP of Engineering. This remote role, based in the Eastern or Central time zone, requires managing calendars, scheduling meetings, planning events, coordinating travel, drafting communications, and assisting with various administrative tasks. You will act as a gatekeeper, ensuring smooth operations and communication within the Engineering, Product, and Design (EPD) team. Success in this role demands strong organizational, communication, and problem-solving skills, along with experience in a similar executive assistant position within a technology company. Travel is expected 3-5 times per year, both domestically and internationally. The position offers competitive compensation and benefits.

Requirements

• 5+ years of professional experience in a similar role, with 2-3+ years of experience being an Executive Assistant to a Vice President+ level role in a technology company
• Must be located in the eastern or central time zone, with preference for the eastern time zone
• You are a self-starter who is highly motivated and comfortable with taking on multiple work streams and priorities
• You have excellent organizational, prioritization, and problem solving skills
• You can think on your feet, and shift to changing needs and priorities
• You have strong written and verbal communication skills, including confidently communicating to stakeholders across the organization
• You're a team player and you hold yourself to the highest ethical and work performance standards
• You always exercise a high level of confidentiality and treat sensitive situations with good judgment

Responsibilities

• Be a trusted partner to our executives, providing administrative and strategic support on a day to day basis
• Act as a gatekeeper for your leaders, managing calendars and scheduling meetings according to your leaders’ priorities
• Regularly review operating practices and meeting cadencies, and propose and implement improvements
• Plan and execute department level offsites, meetings, and events
• Coordinate travel and related accommodations for your leaders
• Drafting communication and emails on behalf of the leader
• Assist the leader with inbox management
• Assist with any meeting and public relations (PR) preparation, such as gathering details and briefing materials
• Attend critical meetings of the executive and ensure action items are completed
• Create and manage expenses for your leaders and any department and team events
• Manage and drive special projects for your leaders and their departments
• Work closely with other executive assistants to ensure that Vanta's Leadership Team is staying coordinated on meetings and action items
• Assist with the Executive Administration team’s strategic projects - the Executive Administration team is part of the People Team, and works on a wide variety of interesting projects to help Vanta meet its business objectives

Preferred Qualifications

Preference is for candidates with prior Executive Assistant experience to a product and/or engineering C-level executive in a technology company

Benefits

• Industry-competitive compensation
• 100% covered medical, dental, and vision benefits with dependents coverage
• 16 weeks fully-paid parental Leave for all new parents
• Health & wellness and remote workplace stipends
• Family planning benefits through Carrot Fertility
• 401(k) matching
• Flexible work hours and location
• Open PTO policy
• 11 paid holidays in the US