Executive Assistant to CEO

Summary

Join InVitro Capital, a venture studio building AI-driven B2B SaaS companies, as an Executive Assistant supporting the CEO. This remote position requires managing complex calendars, coordinating travel, handling high-level communications, and providing organizational support. The ideal candidate is proactive, detail-oriented, and adaptable, thriving in a fast-paced environment. Experience as an Executive Assistant supporting C-level executives is essential, along with strong communication and multitasking skills. Familiarity with project management tools and handling confidential information is preferred. InVitro offers competitive compensation and the opportunity to work on cutting-edge products in a collaborative startup environment.

Requirements

• Be a multitasker who can manage multiple responsibilities without feeling overwhelmed
• Be a highly organized individual with strong attention to detail
• Be a clear communicator who can interact professionally at all levels
• Be a happy, positive person who doesn’t panic when things don’t go according to plan
• Be tech-savvy and comfortable using scheduling, communication, and productivity tools
• Have 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting C-level executives
• Have experience managing calendars, travel, scheduling, or executive communications
• Possess strong communication and interpersonal skills
• Have the ability to manage schedules and travel across multiple time zones
• Possess high attention to detail and excellent multitasking abilities
• Be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or other organizational tools
• Have the ability to work independently in a remote setting, with reliable internet access and the necessary tech tools

Responsibilities

• Strategically manage the CEO’s schedule, balancing priorities, anticipating conflicts, and ensuring smooth coordination
• Organize and book domestic/international travel, including flights, accommodations, transportation, and itineraries
• Manage and reconcile the CEO’s expenses, ensuring timely and accurate reporting
• Act as the CEO’s point of contact—screening and prioritizing emails, messages, and requests, and ensuring follow-ups happen
• Maintain accurate, secure, and easily accessible documentation
• Assist with occasional personal tasks and logistics to help the CEO maintain an organized schedule

Preferred Qualifications

• Have familiarity with project management tools or scheduling software
• Have experience handling confidential or high-level executive communications

Benefits

• Work on cutting-edge products that are transforming how SMBs operate across industries
• Take a hands-on role in launching and scaling high-impact startups
• Join a team of seasoned entrepreneurs and industry experts obsessed with building things that matter
• Thrive in a supportive, low-ego environment where great ideas win and people grow together
• Earn competitive compensation ranging from $1,300 to $1,800 per month