Executive Assistant

Summary

Join Viz.ai's remote US team as an Executive Assistant, supporting 3+ senior executives. This role involves managing complex calendars, arranging travel, attending meetings, creating documents, and handling general administrative tasks. Approximately 10% of the role focuses on event planning, and 5% on supporting various team initiatives. The ideal candidate possesses at least 5 years of relevant experience, excellent communication skills, and proficiency in G-Suite. The position offers competitive benefits, including medical, dental, vision, 401k, and generous vacation time. The successful candidate will be proactive, detail-oriented, and comfortable working in a fast-paced environment.

Requirements

• Minimum of 5+ years of relevant experience as an Executive/Administrative Assistant, supporting more than one C-level or VP, preferably for a SaaS or healthcare organization
• Must be software savvy. Must have G-Suite experience in a work setting
• Must have excellent written and verbal communication skills
• Experience working with global remote teams
• Flexible availability may be needed to accommodate priorities across multiple timezones

Responsibilities

• Proactively handle complex and ever-changing calendars
• Arrange detailed domestic and international travel plans
• Join meetings alongside your Executive(s); capturing meeting notes and action items
• Create, edit and maintain docs/memos, sheets and presentations
• Track and follow up on commitments, priorities and internal/external correspondence
• Engage in general admin and operation duties: meeting prep, expense reports, research, booking restaurant reservations, etc
• Arrange off-sites/trips including coordinating travel, accommodations, meeting spaces, catering, reservations, etc
• Arrange activities such as happy hours, dinners and team building activities
• Internal team event planning
• Thoughtful gift purchasing
• Frequent coordination with other Executive Assistants
• Support other Executives as a backup
• Assist the People Team with various company initiatives

Preferred Qualifications

Slack and Brex experience preferred

Benefits

Competitive benefits, including medical, dental, vision, 401k, generous vacation, and other great benefits to full-time employees