Executive Assistant

Summary

Join Pearl, a leading recruitment platform, as an Executive Assistant to support the founder of a California-based company specializing in high-touch organizational and operational services. This fully remote role requires strong organizational skills, excellent communication, and experience managing calendars, communications, and tasks for C-level executives. You will be responsible for streamlining operations, ensuring timely project completion, and maintaining a high level of professionalism. This opportunity offers a competitive salary, flexible remote work, a growth-focused culture, and long-term potential within a dynamic and supportive team.

Requirements

• 3–5 years as an Executive Assistant or in a high-level ops role
• Experience supporting C-level executives or founders
• Excellent written and verbal communication skills
• Executive presence with polished, professional tone
• High proficiency in Google Workspace, ClickUp or Asana, Slack, and digital calendar tools
• Ability to handle sensitive information with discretion and urgency

Responsibilities

• Own and maintain the executive’s calendar across multiple time zones
• Schedule and confirm meetings, appointments, and internal check-ins
• Draft, triage, and respond to emails with a consistent executive tone
• Track action items and key deliverables across teams
• Ensure accountability and timely follow-through on internal projects
• Maintain ClickUp or Asana boards to keep all stakeholders aligned
• Create and manage shared drive structures for seamless team access
• Organize folders, files, and digital materials for easy retrieval and clean documentation
• Prepare agendas and materials ahead of meetings
• Take high-quality meeting notes and follow up on action items
• Liaise with vendors and service providers as needed
• Handle travel coordination and itinerary management when required
• Refine SOPs, streamline workflows, and identify inefficiencies

Preferred Qualifications

• Background in consulting, business operations, or systems building
• Familiarity with fast-paced, remote-first teams
• Strong formatting and document creation skills

Benefits

• Make an Impact – Help shape executive operations and company strategy
• Flexible Remote Work – Autonomy and structure in a remote-first environment
• Growth-Focused Culture – High expectations with high support and opportunity
• Competitive Pay – Aligned with experience, performance, and contribution
• Long-Term Potential – Be part of a team where your growth is a priority