Executive Assistant

Summary

Join Wiz, a rapidly growing cloud security company, as an Executive Assistant supporting the VP, Threat Detection. This high-profile role requires handling confidential information, interacting with senior executives, and exhibiting strong organizational and communication skills. The successful candidate will manage calendars, emails, and tasks, optimize meetings, and coordinate projects. They must be detail-oriented, adaptable, tech-savvy, and possess strong problem-solving abilities. The position demands discretion, initiative, and exceptional time management skills, all while maintaining professionalism. Preference is given to candidates located on the East Coast.

Requirements

• Have 10+ years of relevant experience in senior/executive-level support in an EA / PA role in mid- to large-sized SaaS organizations
• Excel in organizing schedules, managing appointments, and coordinating meetings. This includes prioritizing tasks effectively and ensuring that deadlines are met promptly
• Possess excellent verbal and written communication skills to interact effectively with both internal and external stakeholders
• Maintain accuracy and precision in all tasks
• Be adaptable and capable of thriving in a fast-paced environment. This entails being flexible to handle shifting priorities and unexpected challenges seamlessly
• Be adept at utilizing various software and tools to streamline workflows, manage data, and enhance efficiency
• Be resourceful and capable of resolving issues independently, anticipating potential problems before they arise
• Handle sensitive information with the utmost confidentiality and integrity
• Anticipate the needs of the executive, identify opportunities for improvement, and take action without explicit instruction
• Prioritize efficiently and allocate time wisely to maximize productivity
• Maintain a high level of professionalism in all interactions
• Have the legal right to work in the country where the position is based, without the need for visa sponsorship

Responsibilities

• Create initial presentation drafts based on key talking points, ensuring a polished, professional look with consistent branding and visual clarity
• Streamline the executive’s schedule by prioritizing essential tasks, minimizing distractions, and ensuring that time is allocated effectively
• Implement strategies to manage email overload, such as sorting messages by priority, drafting responses on behalf of the executive, and setting up filters or auto-responses for routine inquiries
• Help identify and prioritize tasks based on their importance and impact, utilizing techniques like the Eisenhower Matrix or other productivity frameworks
• Implement time-blocking techniques to allocate specific time slots for focused work and meetings, thereby optimizing productivity and minimizing interruptions
• Streamline meeting processes by setting clear agendas, limiting meeting duration, and ensuring that only essential participants are included, thus reducing time wasted in unproductive meetings
• Organize and centralize information using digital tools or systems, making it easily accessible and facilitating efficient decision-making
• Identify tasks that can be delegated to other team members or external resources, allowing focus on high-priority responsibilities and strategic initiatives
• Assist with project management tasks, including timeline tracking, progress reporting, and stakeholder coordination, to ensure that projects are completed on schedule and within budget
• Serve as a point of contact for internal and external communication, filtering messages, responding to inquiries, and facilitating communication between the executive and various stakeholders
• Actively seek opportunities to optimize processes, improve efficiency, and implement time-saving strategies