Remote Executive Assistant

Summary

The job description is for an Executive Assistant position at Zerion, a wallet company. The role involves managing calendars, travel arrangements, meetings, emails, personal errands, and obligations for the CEO and CTO. The ideal candidate should have 3+ years of experience in a similar role, be fluent in English and Russian, and have strong organizational skills.

Requirements

• 3+ years of experience in a similar role
• Proven track record in managing executive calendars, travel arrangements, and meeting logistics
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
• Expertise in Notion, Todoist, or similar task management software
• Fluent in English and Russian
• Excellent communication skills, both written and verbal

Responsibilities

• Manage complex calendar scheduling with team members, customers, candidates, investors, and others
• Organize and manage travel arrangements thoroughly, both international and domestic, including visas, hotels, flights, and conflict resolution
• Organize business meetings and logistics, including scheduling, preparing materials, and coordinating with guests
• Attend meetings, manage agendas, take notes, and track action items to ensure follow-through and keep priorities aligned
• Provide support on recurring and critical projects, such as board meetings and press events
• Triage and prioritize emails and inbound requests, addressing simple tasks promptly and escalating more critical issues as needed
• Perform and coordinate personal errands as required, supporting the executive in their daily life
• Organize and oversee personal obligations, including scheduling appointments and managing personal commitments

Benefits

• Competitive salary
• Medical insurance
• Coworking membership
• Unlimited Days Off and Flexible Work Schedule
• Stock Options
• Relocation support for you and your family
• Travel opportunities to industry festivals and events
• Remote work with a distributed team