Remote Executive Assistant & Marketing Programs Manager

Summary

Join a growing company where you can contribute to many “firsts” and enjoy various benefits, including a monthly remote work stipend, home office equipment package, sick leave benefit, parental leave, annual leave, personal development fund, VSOP, international team-building trip, quarterly and monthly online get-togethers, flexible schedules, and an international team that loves to have fun at work.

Requirements

• Bachelor's degree in Business Administration, Marketing, or a related field
• Proven experience as an executive assistant, preferably supporting a C-level executive in a marketing or business development role
• Strong project management skills and experience managing complex projects
• Excellent organizational and time management skills
• Advanced proficiency in Office Suite and other productivity tools
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Experience working in a fast-paced, dynamic environment
• Knowledge of marketing concepts and industry trends is beneficial
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong attention to detail and accuracy
• Ability to adapt to changing priorities and work under pressure
• A proactive and solutions-oriented mindset

Responsibilities

• Manage the CMO's calendar and schedule appointments effectively, anticipating their needs and prioritizing tasks accordingly
• Prepare and organize necessary materials for meetings, presentations, and travel, ensuring accuracy and completeness
• Handle travel arrangements efficiently, considering factors such as flight schedules and accommodations
• Maintain confidentiality of sensitive information and documents
• Build strong relationships across the marketing team and other functions to facilitate collaboration
• Maintain and update the marketing department's operating and events calendar, ensuring alignment with company objectives and priorities
• Monitor and report on progress towards key OKRs, identifying potential risks and opportunities
• Establish a quarterly cadence for reviewing and setting OKRs, ensuring they are aligned with overall business goals
• Oversee the operation and budget management of our merchandise requirements and procurement
• Ensure we are stocked to meet the needs of the business and our distribution hubs can deliver within performant timeframes
• Minimize customs fees and maintain governance over consumption
• Source vendors and maintain the budget for merchandise procurement
• Support the Marketing Campaigns team by tracking project timelines, capturing progress, and assessing potential slippages
• Coordinate and manage the team's calendar for meetings and cross-functional collaborations
• Assist with the collation of budgets and financial tracking for marketing programs
• Collaborate with the Global Events team to support the execution of events
• Coordinate with guest and paid speakers to ensure their participation and logistics
• Engage with venues to finalize event details and contracts
• Provide on-site support during events to ensure a seamless experience for attendees
• Foster a positive and collaborative team environment
• Facilitate communication and address potential issues
• Contribute to strategic decision-making and problem-solving

Benefits

• Monthly remote work stipend (home internet costs, electricity)
• Home office equipment package right at the start (laptop, keyboard, monitor…)
• Home office equipment upgrade (furniture, ear plugs …) or membership to a local co-working space after your onboarding
• Sick leave benefit, parental leave and 25 days of annual leave plus your local national holidays
• Personal development fund for courses, books, conferences, and material
• VSOP (Virtual Stock Option Plan)
• The annual international team-building trip, quarterly and monthly online get-togethers
• Flexible schedules