Office Operations And Executive Assistant

Summary

Join LearnWorlds as the Office Operations & Executive Assistant to our C-level team in Limassol, Cyprus. You will manage the daily operations of the office, ensuring a smooth and collaborative environment. This dual role also involves supporting the C-level team with administrative tasks, scheduling, and communication. You will be a key member of the HR team, assisting with employee records, onboarding, and benefits for over 160 employees. This position offers a unique opportunity to contribute to a fast-growing EdTech company and work closely with inspiring leaders. The role requires strong organizational, communication, and interpersonal skills, along with experience in a similar administrative role. LearnWorlds offers a comprehensive benefits package, including health insurance, paid time off, and professional development opportunities.

Requirements

• Proven experience as an HR Assistant, Office Manager, Executive Assistant, or in a similar administrative role
• Exceptional organizational and multitasking skills with strong attention to detail
• Excellent written and verbal communication skills in Greek and English
• Proficiency in office management tools (e.g., Google Workspace, MS Office) and scheduling software
• Strong interpersonal skills and the ability to build positive working relationships across teams
• Discretion and trustworthiness in handling confidential information
• Problem-solving mindset with the ability to work independently and under pressure

Responsibilities

• Manage daily operations of the Limassol office, ensuring a well-organized, efficient, and welcoming environment
• Coordinate with vendors and service providers for office supplies, maintenance, and other needs
• Act as a member of the HR team for 50% of your time to help them keep track of employee records, onboarding, benefits and guidance for more than 160 LearnWorlders
• Work closely with internal teams such as Finance ie. invoices and provider payments
• Plan and organize team events, meetings, and activities
• Handle office budget tracking and reporting
• Prepare meeting agendas, take minutes, and ensure follow-ups are executed
• Assist with administrative tasks for the CEO as required
• Coordinate communication and workflows between the CEO and other departments or stakeholders
• Support other C-level executives as needed with scheduling, travel planning, and correspondence
• Help prepare reports and process documentation
• Maintain confidentiality and handle sensitive information with discretion

Benefits

• Private life and health insurance plan
• Your personal annual training budget
• An annual home office allowance to set up your personal space
• Company laptop
• 23 days of paid time off
• 3 early summer Fridays in July and August
• A free LearnWorlds School to build and sell your own courses
• Work in one of the globally top 5 e-learning courses platform
• An opportunity to grow alongside us and shape the look and feel of tomorrow's e-learning
• An entrepreneurial, international, and highly motivated team with a flat hierarchy that will both challenge you and help you reach your highest potential
• Annual company retreats