Executive Assistant

Summary

Join 20four7VA as a Senior to Advanced Level Executive Assistant, providing comprehensive administrative and operational support to senior executives. Responsibilities include managing calendars, preparing reports, liaising with stakeholders, assisting in policy development, overseeing daily operations, managing projects, coordinating events, and maintaining confidential records. The ideal candidate possesses a Bachelor's degree (preferred), 2+ years of relevant experience, exceptional organizational and communication skills, and proficiency in G-Suite and Microsoft Office Suite. This role offers competitive rates, weekly payments, annual rate increases, paid time off, paid holidays, free training, and a supportive community. The position is remote, with flexible hours within a specified timeframe.

Requirements

• Minimum of 2 years of experience as an executive assistant, office manager, or in a similar administrative role, with a focus on operations or management
• Proven experience in managing administrative functions and operational processes
• Exceptional organizational and multitasking skills, with a strong attention to detail
• Excellent written and verbal communication skills, with the ability to interact professionally with executives, clients, and team members
• Proficiency in G-Suite Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management and office productivity tools
• Ability to handle sensitive information with discretion and maintain confidentiality
• Strong problem-solving skills and the ability to work independently and as part of a team

Responsibilities

• Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Prepare and review correspondence, reports, and presentations, ensuring accuracy and timely delivery
• Serve as a liaison between executives and internal/external stakeholders, managing communications and prioritizing inquiries
• Assist in the development and implementation of operational policies and procedures to streamline business processes
• Oversee day-to-day operations, including office management, facilities coordination, and vendor management
• Monitor and report on key performance metrics and operational goals, providing insights and recommendations for improvements
• Manage and track the progress of various projects, ensuring deadlines are met and deliverables are achieved
• Collaborate with cross-functional teams to coordinate project activities and resolve any issues or roadblocks
• Prepare project status reports and presentations for executive review
• Organize and coordinate internal and external events, including meetings, conferences, and company functions
• Handle logistics such as venue selection, catering, and guest arrangements to ensure successful event execution
• Maintain and update confidential files and records, ensuring data integrity and compliance with company policies
• Handle expense reports, budget tracking, and procurement of office supplies
• Perform additional administrative tasks as needed to support the executive team and operational needs

Preferred Qualifications

Bachelor’s degree in Business Administration, Management, or a related field

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you