Executive Assistant to CEO

Summary

Join McGaw.io as a focused Executive/Personal Assistant to the CEO, directly impacting company efficiency and success. You will support the CEO's daily operations, optimizing business success and work-life balance. This role requires seamless transitions between personal and business tasks, a deep understanding of McGaw's services, and proactive anticipation of needs. You'll manage the CEO's schedule, projects, communications, and contribute to people operations and HR initiatives. The position offers a competitive salary, benefits, and opportunities for growth within a dynamic marketing technology company.

Requirements

• Have proven experience as a personal assistant
• Have at least 3 years of experience as an Executive Assistant for a leader, preferably at a fast-paced technology company
• 4+ years of providing calendar management, travel, and expense reports
• Knowledgeable in all core areas of content marketing
• Experience in market research data, data analysis and statistics
• An understanding of implementing successful marketing strategies
• Have a genuine passion for all things related to visual communication, including visual marketing, design, data visualization, visual storytelling, presentations, infographics, etc
• An eagerness to learn demand generation, outbound marketing, SEO optimization, conversion rates, and other relevant marketing masteries
• The ability to synthesize information into a clear, concise, user-friendly format
• Demonstrated self-starter, high level of commitment, and ability to advance projects with minimal supervision
• Ability to multi-task, manage time and priorities to meet deadlines while maintaining accuracy
• Ability to remain nimble and flexible in an environment of changing business objectives
• Service-focused, deliver a positive, professional, and consultative customer experience
• Proactive, plan ahead, thinking in short time frames as well as extended time frames - Planning the team's resources while keeping tasks within the scope and on time
• You're adept at mastering technologies we use, including Harvest, Trello, Loom, Zoom, Slack, and Google Docs

Responsibilities

• Triage CEO’s inbox and ensure appropriate response time
• Lead and assist with ad-hoc projects
• Liaise with executive and senior management to handle requests and queries
• Lead and project manage the businesses OKR Hold all teams accountable for the objective, key results and projects
• Retrieve, review, and delegate physical mail from the virtual mail box
• Assist with other related clerical duties as required by the team (ex. data entry)
• Lead People Operations and HR Initiatives
• Manage company equipment; purchase, track, clean, test, and transport to storage as needed
• Onboarding/Offboarding team members to the team
• Coordinating with department heads and finances around HR updates
• Perform research and collect information
• Support marketing efforts Record the CEO for promotional content purposes
• Support Social Media Management Efforts
• Mine and submit for speaking opportunities
• Assist with general project management
• Coordinate internal and external business meetings
• Support the CEO with family calendar
• Research and plan family events
• Routine home maintenance
• General errands
• Ad hoc tasks and projects

Benefits

• Unlimited PTO
• Flexible hours
• Work remotely (must be based in Orlando)
• Premium Health, Dental, and Visions Insurance (dependant coverage offered)
• Maternity/Paternity Leave
• Competitive salary with opportunities for bonuses
• Company Laptop, Monitor, and other equipment needed for remote setup
• Federal holidays off for US Citizens and national holidays off for international employees
• Radically transparent workplace
• Ample opportunity to implement your ideas and suggestions
• Become a thought leader in the marketing technology community
• Continued education and training that exceeds what you have ever seen before
• $25 monthly Starbucks allowance
• $50 monthly Uber Eats allowance