Executive Assistant

Summary

Join Inflect as an Executive Assistant and work directly with the CEO, providing high-level administrative support. This full-time role, primarily operating on PST but with flexible hours due to the CEO's travel, involves managing the CEO's calendar, scheduling meetings, coordinating travel, preparing documentation, and proactively managing the CEO's time. You will handle sensitive information discreetly and assist in various meetings. The ideal candidate is hyper-organized, detail-oriented, and possesses excellent communication and writing skills. Inflect offers a 100% remote work environment and comprehensive benefits.

Requirements

• Be hyper-organized and detail-oriented
• Possess excellent writing and editing skills
• Communicate clearly and concisely through text and face-to-face with a variety of personalities
• Manage all types of relationships in a respectful and diplomatic manner

Responsibilities

• Schedule and coordinate the CEO's meetings, appointments, and events. Prioritize time-sensitive matters and ensure no overlaps or conflicts
• Arrange travel logistics, including booking flights, accommodations, and transport, while ensuring the CEO's itinerary aligns with business needs
• Manage invitations and ensure the CEO is prepared for events or meetings with key clients, investors, or partners
• Proofread documents, presentations, reports, and other materials
• Prepare agendas for meetings, ensure necessary documents are available, and take notes or minutes during meetings
• Handle sensitive information with the highest level of discretion, including company strategies, financials, customers, and personal matters of the CEO
• Help the CEO stay focused by managing their time and priorities effectively, keeping them informed of urgent matters, and ensuring their schedule aligns with critical business needs
• Assist in preparing for board meetings and executive team meetings by gathering and organizing materials, and following up on action items
• Assist the CEO in coordinating tech-specific needs, troubleshooting minor issues, and liaising with the IT team

Benefits

• 100% remote work environment
• Fully covered health insurance options through a major health insurance provider for both you and your family (you pay $0)
• Dental and Vision insurance available with widely used providers
• Option grants begin vesting after year 1 - you own a piece of Inflect
• Unlimited PTO
• Typical amount of company holidays is 16+/yr (company holidays are based on the standard holidays in the US and Poland and can vary year to year)