Junior Executive Assistant

Summary

Join Manay CPA, a reputable full-service accounting firm, as a remote Executive Assistant providing core support to the CEO and Partners. This role encompasses diverse responsibilities, from managing calendars and travel arrangements to handling communications and administrative tasks. The ideal candidate possesses a Bachelor's degree, 2+ years of relevant experience (executive assistant experience preferred), and proficiency in Microsoft Office Suite. Fluency in Turkish and excellent English communication skills are essential. Manay CPA offers a competitive salary, fully remote work, excellent training, paid time off, and growth opportunities.

Requirements

• Bachelor's Degree in related fields
• 2+ years of professional experience in related fields
• Proficiency in Microsoft Word, Excel, Outlook
• Native/Bilingual in Turkish, excellent verbal and written communication skills in business English
• Positive and team player personality
• A dedicated office room/space is required
• As an international company, we kindly request that you add your English resume/CV to your application. Applicants who do not provide an English resume/CV may not be considered

Responsibilities

• Provide administrative support for the Executive Leadership Team, and act as the office manager
• Manage daily and weekly activities
• Manage Personal and Business Calendar & Meeting management—sets/changes/confirms appointments, registers for/rsvp to events, protects blocks of time for work, proactively monitors and balances out external commitments across the workweek
• Coordinate travel and logistics—books travel and lodging as needed; provides directions, traffic estimates/travel time, and parking details; regularly tabulates and reconciles mileage for reporting
• Ensure appointment readiness—proactive in preparation of materials to take to meetings, post-meeting support for action items and other follow-ups
• Provide reminders and prioritization of tasks
• Manage email inboxes as well as CEO's and Partners' LinkedIn accounts and update contact lists when necessary - including writing, proofreading, and sending emails
• Screen, answer, and return phone calls/WhatsApp/text messages in a professional manner
• Maintain client information on the CRM system
• Perform administrative functions such as ordering department supplies, arranging for equipment repairs, and servicing equipment, including seeking proper authorization for items requiring prior approval
• Assist with food orders, luncheon planning, and planning of other business-related meetings as requested
• Perform other clerical duties such as filing, photocopying, scanning, faxing, tracking, and archiving while maintaining a meticulous online filing system
• Prepare documents, letters, presentations, and other communication materials for internal distribution, types and spell-checks documents, creates graphs and other displays
• Contribute to team effort by accomplishing related results as needed
• Prepare, check and process expense reports/client documents
• At slow times, may focus primarily on data entry
• Assist other departments as needed

Preferred Qualifications

Candidates with 1+ years of professional experience as an executive assistant, administrative assistant, program coordinator or manager, event planner, communications, and/or marketing manager will be prioritized

Benefits

• USD base salary based on experience
• Fully remote working opportunities
• Great company culture, family-like work environment
• Excellent on-going training
• Paid vacation and holidays
• Growth opportunities