Executive Assistant to the CEO

Summary

Join Ondo Finance, a leading blockchain-enabled investment firm, as our dynamic Executive Assistant, providing direct support to the CEO. This role goes beyond traditional administrative tasks; you will manage the CEO's calendar, communications, and travel, coordinate high-stakes meetings, and handle confidential matters. You will be the main point of contact for communication and documentation, ensuring smooth workflows and proactive problem-solving. This high-impact position requires experience supporting C-suite executives in fast-paced environments and involves on-site work in NYC and occasional travel to Hawaii. The ideal candidate is detail-oriented, resourceful, and comfortable navigating complex situations. Growth opportunities are available within this role.

Requirements

• 5+ years of experience supporting C-level executives, preferably in fast-paced, high-growth environments
• Experience in both executive assistant and personal assistant responsibilities
• Excellent verbal and written communication skills with a high degree of professionalism
• Proven track record managing complex schedules, communications, and logistics across time zones
• Comfort handling confidential and sensitive information with discretion
• Proficiency with modern productivity tools (Google Workspace, Slack, Notion, etc.)
• Familiarity with reviewing legal documents and coordinating with external counsel, investors, and partners
• Ability to manage healthcare scheduling and insurance claims processes a plus
• Driver’s license and passport required for periodic travel
• Authorized to work in the U.S. without sponsorship

Responsibilities

• Manage all aspects of the CEO's business and personal calendar, communications, and travel logistics
• Coordinate high-stakes meetings with investors, partners, regulators, and internal leaders
• Serve as the main point of contact for communication and documentation flowing to/from the CEO
• Review, edit, and prepare materials on behalf of the CEO with a high degree of accuracy and discretion
• Ensure agendas, materials, and priorities are clear ahead of every meeting
• Partner with the Chief of Staff to protect and optimize the CEO’s time
• Own administrative processes including travel, household coordination, medical scheduling, vendor management, and bill tracking
• Support strategic projects and cross-functional coordination as assigned
• Anticipate needs, unblock bottlenecks, and adapt to changing priorities in real time

Preferred Qualifications

• Experience in crypto, fintech, investment management, or other regulated industries
• Knowledge of DeFi, tokenized assets, or blockchain ecosystems
• Experience implementing new tools, systems, or operations processes
• Interest in startups, entrepreneurial culture, or emerging technologies

Benefits

• Competitive compensation including salary, future token rights, and/or equity (according to your preferences) — we're well-funded and believe that great talent deserves great compensation
• Full benefits (medical, vision, and dental) and flexible vacation policy (PTO)
• Small remote-first team across many countries — you'll be an early team member helping shape our vision, culture, and design practices
• A+ colleagues — our team includes alumni from: Goldman Sachs, Blackrock, Two Sigma, Bridgewater, SpaceX, AWS, Meta, Google, McKinsey, Circle, Uniswap
• Best-in-class investors — we are proud to be backed by leading crypto experts and VCs, including Pantera Capital, Founders Fund and Coinbase Ventures