Personal & Executive Assistant

Summary

Join our team as a Personal & Executive Assistant, supporting the CEO of Joffe Emergency Services and the Founder of The Approach Group. This hybrid role (50% in-person, 50% remote) requires exceptional organizational skills and discretion. As a Personal Assistant, you will provide direct personal and household support to the CEO in Los Angeles. As an Executive Assistant, you will provide high-level administrative support to the Founder on the East Coast. The ideal candidate will have 1-3 years of administrative experience, strong communication skills, and proficiency in Google Suite. This position offers a competitive salary, benefits, and professional development opportunities.

Requirements

• Must be based in Los Angeles, CA to support the CEO in person while managing remote tasks for the Founder
• Minimum 1-3 years in an administrative role
• Exceptional organizational and multitasking skills
• Strong written and verbal communication
• High discretion and confidentiality in handling sensitive matters
• Proficiency in Google Suite, Zoom, and task management software
• Strong problem-solving skills and ability to anticipate needs
• Ability to work across time zones and adapt to a fast-paced environment
• Valid CA driver’s license and operational vehicle
• Must be comfortable handling household management tasks and pet care

Responsibilities

• Provide direct personal and household support to the CEO
• Manage personal scheduling, travel arrangements, and household/vendor coordination
• Order and maintain household supplies, coordinate repairs with handyman or landlord, and oversee general upkeep
• Run errands such as grocery shopping, picking up/dropping off items, tracking mail/packages, depositing checks, and purchasing gifts
• Cook or prep meals, handle laundry, dishes, and general tidying (deep cleaning is handled separately)
• Walk, feed, and transport the CEO’s small dog to vet/grooming appointments
• Arrange car washes, refueling, and basic vehicle maintenance as needed
• Assist with packing/unpacking for trips and stay at the CEO’s home while he’s away (or coordinate coverage)
• Provide occasional airport drop-offs/pickups
• Maintain a household manual with key contacts, vendors, and procedures
• Provide high-level administrative support, including calendar management and scheduling
• Manage email correspondence, follow-ups, and document preparation
• Assist with research, reporting, and presentation development
• Coordinate travel logistics and event planning
• Serve as the primary point of contact for external stakeholders
• Oversee special projects, strategic initiatives, and operational support tasks

Preferred Qualifications

• Experiencing working with C-suite executives, entrepreneurs, or founders preferred
• Experience in education, nonprofit, safety, or mission-driven organizations is a plus

Benefits

Competitive salary, benefits, and professional development opportunities