Executive Operations Associate

Summary

Join Athennian as an Executive Operations Associate and provide high-level support to the leadership team while driving coordination across key commercial initiatives. This role blends executive assistant responsibilities (calendar management, travel, meeting logistics) with project coordination and cross-functional collaboration. You will be the driving force behind seamless executive scheduling, travel, and board coordination, while also contributing to go-to-market programs, event execution, and stakeholder engagement. Work closely with senior leaders across various departments, gaining valuable insights into strategic decision-making and leadership operations. This is a launchpad for growth into a more strategic operator role, offering the opportunity to make a significant impact. The position requires 2-4 years of experience in project management, executive operations, or event logistics, ideally in a B2B SaaS or professional services environment. The role is remote-first, with the option to work remotely in Canada and the US.

Requirements

• 2–4 years in project management, executive operations, or event logistics, ideally in a B2B SaaS or professional services (finance, legal, etc.) environment
• Demonstrated ability to support senior leaders with discretion, professionalism, and urgency
• Strong organizational skills and the ability to manage shifting priorities in a fast-paced environment
• Understanding of how commercial teams (sales, marketing, partnerships, customer experience) operate and interact
• Excellent communication and follow-through, with a proactive mindset and strong attention to detail

Responsibilities

• Manage complex calendars for senior leaders, ensuring alignment with company priorities and minimizing scheduling conflicts
• Coordinate travel, agendas, and logistics for executive roadshows, internal summits, and customer events
• Serve as the point of contact for high-touch executive engagements, including customer dinners, investor meetings, and partner visits
• Own logistics for quarterly Board meetings: prepare and distribute agendas and materials, track executive prep, and coordinate related events
• Support internal meeting planning for strategic sessions such as leadership offsites, quarterly planning, and functional reviews
• Track deliverables and milestones for key GTM initiatives such as product launches, field events, and campaign rollouts
• Maintain shared documentation including project trackers, decision logs, calendar cadences, and team briefings to ensure continuity and accountability
• Act as a connector across Marketing, Sales, Customer Experience, and Partnerships to ensure executive involvement is timely and impactful
• Collaborate with Marketing to coordinate executive participation in customer activations, conferences, and internal events
• Track pre- and post-event needs such as briefings, materials, follow-ups, and engagement outcomes

Preferred Qualifications

Experience supporting revenue or marketing leaders in a high-growth company

Benefits

• Comprehensive health, dental, and vision coverage
• Long-term disability
• Accidental death & dismemberment
• An Employee Assistance Program
• A Health Spending Account to help cover additional expenses
• Flexible parental leave benefits, including options for top-ups or additional paid time off
• A work-from-home allowance
• Minimum of three weeks of vacation, five sick days, and six personal or flex days
• Company-wide winter holiday shutdown