External Workforce Assistant

Summary

Join D-ploy, an IT and Engineering Solutions company with EMEA and USA operations, as a fully remote employee. You will act as the first point of contact for inquiries, assist senior resource managers, prepare business contracts, maintain HR records, and provide onboarding/offboarding support. Responsibilities include communication with clients, data entry, and reporting on workforce metrics. This role requires 2+ years of relevant experience in resource management, vendor management, or administration, along with strong communication and organizational skills. Fluency in English is mandatory.

Requirements

• 2+ years of relevant experience within ideally resource management, vendor management, procurement, supply chain, administration etc
• Knowledge of vendor’s management, purchase orders, service of work, business administration in general
• General IT literacy, advanced MS Office skills
• Well-developed, effective communication, collaboration and problem-solving skills, can-do attitude
• Ability to work independently, be goal-directed and have strong organizational skills
• Keen to adapt to change and react constructively in a high-energy and fast paced environment
• Fluency in English mandatory (spoken & written)
• Candidates must declare Criminal record extract not older than three months

Responsibilities

• Act as a first point of contact for incoming enquiries, providing timely and effective resolutions
• Assist to senior resource managers with daily ad hoc duties
• Preparing business contracts & administrating change of status process (purchase orders, service of work, various other contracts, etc.)
• Update and maintain HR records including general administration, filing, and archiving always ensuring confidentiality and privacy of files
• Providing exceptional initial on & off-boarding experience and long-term adherence support
• Responsible for communication with clients in regards workforce’s administration & record’s change management
• Data entry and record management with provision of daily administration support to the team
• Assist in the preparation, analysis, interpretation, and reporting of workforce metric

Preferred Qualifications

Previous experience from corporate / multicultural environment is preferred

Benefits

• Flexible working conditions
• Minimum 5 weeks of vacation
• Paid sick days
• Meal vouchers
• Vouchers (B-day voucher, wedding, and new born surprise)
• Fishing for Friends program – our referral program
• Further development and professional advancement
• Friendly and international working environment