Facilities Operations Specialist

Summary

Join CLEAR as a Facilities Operations Specialist and play a critical role in maintaining tools, resources, and organizational systems within the IPD department. You will provide comprehensive support to various department leaders and oversee existing systems, support operational and capital projects, and contribute to the efficient functioning of IPD operations. Key responsibilities include vendor management, budget tracking, maintaining the IPD Hub, conducting site assessments, and overseeing various facilities programs. Success will be measured by operational efficiency, budget adherence, compliance, and risk management. The role requires strong cross-functional collaboration, problem-solving, resource management, and project coordination skills. CLEAR offers a competitive salary, comprehensive healthcare, family building benefits, flexible time off, and a 401(k) retirement plan with employer match.

Requirements

• Cross-Functional Collaboration: Ability to communicate effectively and work across diverse teams
• Problem-Solving: Proactive in identifying challenges and implementing practical solutions
• Resource Management: Skilled in time, tool, and budget monitoring to maximize efficiency
• Project Coordination: Demonstrated ability to manage projects from inception to completion
• Attention to Detail: Highly organized with the ability to manage multiple tasks simultaneously

Responsibilities

• Establish and maintain relationships with key vendors, negotiate financially significant contracts, and oversee execution for leasehold improvements, breakroom infrastructure, and emergency maintenance
• Oversee budget tracking, vendor payments, and cost-saving initiatives to enhance financial efficiency within the IPD network
• Own the IPD Hub, ensuring up-to-date documentation, efficient workflows, and adherence to OSHA compliance and audit resolutions
• Conduct site assessments, define project scopes for national rollouts, and oversee implementation of infrastructure upgrades, branding installations, and facilities asset management
• Oversee and standardize pest control, cleaning, waste management, and emergency maintenance programs, ensuring swift issue resolution and long-term sustainability
• Conduct site surveys, recommend strategic facility improvements, and develop Statements of Work (SOWs) for new operational sites

Benefits

• Meals and snacks
• Stipend and reimbursement programs
• Comprehensive healthcare plans
• Family building benefits (fertility and adoption/surrogacy support)
• Flexible time off
• Free OneMedical memberships for you and your dependents
• 401(k) retirement plan with employer match
• Annual bonuses
• Commission
• Restricted Stock Units