Finance Coordinator

Summary

Join Defiant, a leading WordPress security company, as a Finance Coordinator! This full-time, remote position offers flexible hours (with core hours of 10 am-1 pm PT) and a competitive salary ($60,000-$80,000). You will manage payroll, handle tax responsibilities, and support the Director of Finance. The role requires strong accounting skills, multi-state payroll experience, and meticulous attention to detail. Defiant offers excellent benefits, including comprehensive health insurance, generous PTO, paid parental leave, a 401(k) match, and professional development opportunities.

Requirements

• Be eligible to work in the United States without immigration assistance
• Currently live in the US
• Bachelor's degree in finance, accounting, or business administration
• Minimum of four years of experience in a finance role
• Strong knowledge of payroll practices, labor laws, and tax regulations
• Keen data entry attention to detail for financial records and recognizing errors
• Strong mathematics skills for accurate recordkeeping
• High quality administrative skills for filing financial records and Payroll
• Computer literacy, especially familiarity with spreadsheets, databases and accounting software such as Excel, Google Sheets, and QuickBooks Online
• Multi-tasking and organizational skills to manage different financial duties, including the ability to prioritize tasks in order to meet deadlines
• Ability to effectively work both independently or in a team setting
• Excellent communication skills, including the ability to explain complex financial matters in accessible terms

Responsibilities

• Maintain precise payroll records
• Manage tax responsibilities
• Provide support to the Director of Finance for various accounting tasks
• Oversee the administration and processing of semi-monthly payroll for employees located in multiple states, utilizing BambooHR to ensure compliance with all relevant regulations
• Maintain company’s tax database
• Prepare and assist with schedules, returns, payments, reports
• Adhere to deadlines for city and state tax filings
• Bookkeeping of financial transactions in QBO
• Assisting the Director of Finance (DOF) in month close activities
• Pay vendor/subcontractors invoices and track bank account balances
• Verify the accuracy of business accounts
• Manage employee expense claims in Expensify
• Prepare 1099s for Contractors
• Help the DOF/Accountants with administrative duties and prepare taxes and reports
• Administer and process semi-monthly payroll for employees across multiple states using BambooHR, ensuring compliance with applicable regulations
• Stay updated on federal, state, and local payroll regulations, register and set up state tax withholding and unemployment accounts as needed, update in payroll system, review payroll tax reports W-2s, and other required documentation prepared by BambooHR to ensure accuracy. Research and resolve issues
• Maintain accurate employee payroll records, including benefits deductions, direct deposit information, tax elections, as well as PTO calculations and accruals
• Respond to employee inquiries related to payroll, tax withholdings, and benefits deductions, troubleshoot and resolve payroll discrepancies proactively
• Operate and manage the payroll system BambooHR to process payroll and generate reports

Preferred Qualifications

• Experience with registering state withholding and unemployment accounts
• Multi-state payroll tax experience

Benefits

• Full time telecommuting and flexible working hours
• 100% employee premium and 50% of dependent premium paid by company for premier level medical, dental, and vision insurance
• 21 days PTO per year to start
• Approximately 12 paid company holidays including the week from December 25 to January 1
• New Parent leave policy for up to 16 weeks of paid leave at full base salary, eligible after 1 year of employment
• 401(k) with a 4% Safe Harbor company match that is 100% vested immediately
• Latest in laptop and workstation technology
• Paid training and study time for work-related training and certifications
• College tuition and Student Loan reimbursement
• Wellness reimbursement program for health and fitness purchases
• Mobile phone and internet reimbursement up to $100 per month
• One time Beverage Machine Benefit up to $200
• Monthly non-alcoholic beverage reimbursement for coffee, tea, water, etc
• Travel benefits including reimbursement for Clear membership; TSA PreCheck or Global Entry fees; passport application/renewal fees
• Reimbursement for pet boarding/sitting expenses incurred while on approved company travel