Finance And Operations Coordinator

Summary

Join Chatterboxes, a leading pediatric speech-language pathology company, as a part-time, remote Finance and Operations Coordinator. This role involves approximately 10 hours per week, with potential for increased hours. You will provide tactical support to the operations team, handling bookkeeping, financial analysis, project management, and HR-related tasks. The ideal candidate is highly organized, detail-oriented, tech-savvy, and possesses strong analytical skills. This position offers flexibility, competitive compensation, and the opportunity to contribute to a mission-driven organization improving children's lives. We value a supportive and collaborative work environment.

Requirements

• Bachelor's degree in Business Administration, Finance, Accounting or related field (or equivalent work experience), with minimum 7+ years in bookkeeping and 5+ years in related operations
• Strong understanding of accounting principles with analytical mindset and exceptional numerical aptitude, applying technical expertise to operational challenges
• Natural organizer with proven ability to identify automation opportunities and solve complex scheduling puzzles through innovative process improvements
• Detail-oriented and organized professional with strong time management skills, consistently meeting deadlines while maintaining high-quality deliverables for all stakeholders
• Self-motivated lifelong learner with a growth mindset, enthusiastic about acquiring new skills and working independently to achieve results
• Solution-oriented team member with an optimistic attitude and resilient approach to challenges, ensuring customer satisfaction through dependable performance
• Home office setup that supports efficient working processes. Comfortable with remote work and self-management once given clear direction
• Ability to dial up or down your time commitment to the role which will require an average of 10 hours per week but at times may increase based on seasonality and growth of the business

Responsibilities

• Drive financial visibility by providing timely bookkeeping services, performing technical accounting tasks including bank reconciliations and account analyses that establish a foundation for accuracy
• Meticulously maintain monthly cash forecast models while ensuring all financial KPIs (monthly, quarterly, and annual) accurately reflect the key drivers of business performance
• Learn the roles of our Operations Specialist and Scheduling Coordinator to provide backup support if needed
• Help the Founder create, maintain, and automate project boards in Monday.com
• Use Google Sheets to build models and analyze data for both operational and financial business needs
• Perform a variety of HR related processes to ensure our team is healthy and happy
• Support the team with state licensing and keeping regulatory requirements up to date
• Observe team workflows to find and implement automation opportunities that free up their time for more important work
• Take on various special projects as they come up in day-to-day business operations

Preferred Qualifications

• Advanced level proficiency with Quickbooks Online and Google Sheets
• Experience with productivity tools including Google Workspace, Slack, Zoom and Monday.com
• Tech-savvy early adopter with exceptional ability to rapidly learn and adapt to emerging technologies, platforms, and software solutions

Benefits

• Competitive compensation and job title reflecting your experience and qualifications
• Embrace the flexibility of remote work, allowing you to achieve a healthy work-life balance while contributing to our team's success
• A meaningful part-time role where you indirectly contribute to children's developmental journeys. The opportunity to make a real difference in families' lives through exceptional internal service
• A supportive culture that values compassion, creativity, and positive energy