Admin And Finance Coordinator

Summary

Join Generation Colombia as their Admin & Finance Coordinator! This full-time, 12-month contract role (with potential extension) is remote, based in Bogota, and starts in April 2025. You will lead the organization's financial, administrative, and operational management, ensuring financial sustainability and operational efficiency. Responsibilities include budget planning, financial reporting, compliance oversight, and administrative tasks. The ideal candidate possesses a bachelor's degree, 3-5 years of relevant experience, advanced Excel skills, fluency in Spanish and English, and a proactive, problem-solving mindset. This is a fantastic opportunity to contribute to a global non-profit making a significant impact on people's lives.

Requirements

• Bachelor's degree in any field with a solid academic record
• Fluent Spanish, advanced written and spoken English
• 3-5 years of proven experience supporting operations & finance activities. Advanced Excel is necessary

Responsibilities

• Oversee budget planning and execution, ensuring an efficient and transparent use of resources with support from the Latam Regional Program & Growth Director and Global Finance team
• Create and execute financial controlling analyses in collaboration with the Global Finance team
• Coordinate the monthly, quarterly, and annual financial closing process in collaboration with Global Finance team and external local accountants, including uploading data to GYE platforms
• Ensure compliance with current accounting and tax regulations
• Manage and monitor the organization's liquidity and cash flow
• Supervise bank reconciliation, accounts payable and receivable management, and payroll administration for contractors and vendors
• Support BD & Partnerships team, developing the budget for funding proposals and financial reports to funders according to the requirement of each funder
• Coordinate external and internal audits, ensuring the availability of necessary documentation
• Develop and improve internal financial policies and procedures
• Conduct transaction registration and file, maintain, and distribute documents, records, and reports
• Support human resources management in administrative and contractual matters
• Conduct procurement process of new vendors
• Oversee asset management, infrastructure, and supplies
• Assist leadership in following global compliance policies and local legal requirements and obligations
• Support the preparation of presentations, reports, analyses, etc
• Assist the preparation & execution of key events (Recruiting, ecosystem fairs, social media lives, Alumni events, etc.)
• Improve operational efficiency through the implementation of processes and technological tools
• Support Program & Operations Team during the mobilization & recruiting campaigns (e.g., communications with applicants, candidate’s interviews)
• Support Program & Operations Team with in-program processes (e.g., stipends, t-shirts for learners) and the management of administrative processes with delivery partners
• Oversee the collection, analysis, and presentation of financial and operational data
• Develop and enhance dashboards and financial reports for strategic decision-making
• Identify opportunities for improvement in financial and operational management based on data analysis
• Ensure the quality and accuracy of information used in internal and external reports

Preferred Qualifications

• Entrepreneurial, creative, innovative, and proactive mindset
• Able to thrive in the fast-paced, flexible environment of a start-up
• Sets clear and coherent steps to reach goals and create plans to meet & track them. Takes ownership of targets, is positive in the face of challenges and digs in to understand the root cause and thinks creatively to design solutions
• Has a record of managing projects to meet goals (personal, academic, and professional), has strong problem-solving skills and a sound personal organizational system to track his/her work
• Hands-on and flexible in the face of changes and analyses and adapts to new information to shift course as needed. Speaks up and raise issues, analyses data, and learns from failure
• Has the communication skills, and empathy needed to build a relationship with diverse types of stakeholders (learners, delivery partners and Generation leadership)
• Passionate about providing educational opportunities that empower others to enter a life-changing professional career. Believes in the potential of the participants in Generation Colombia programs and keeps their needs front and center

Benefits

• Paid full-time (40 hours per week)
• Remote (with access to strong WiFi), based in Bogota, Colombia