Financial Operations Manager

Summary

Join Digital Reach Agency, a full-service digital marketing agency, as our part-time, remote Financial Operations Manager. You will lead and optimize our financial processes, overseeing the full cycle of financial operations, from invoicing and reconciliations to reporting and budget development. This role requires hands-on execution and high-level financial planning, collaborating across departments and advising the executive team. You will manage client invoices and accounts receivable in QuickBooks Online, vendor payments through Divvy and Cashpro, and reconcile payments and expenses. You will also prepare year-end books and documentation for tax preparation. The ideal candidate possesses 5+ years of QuickBooks Online experience and strong financial management skills.

Requirements

• 5+ years QuickBooks Online experience (advanced knowledge required)
• Proficiency in Google Sheets and/or Microsoft Excel (financial modeling, pivot tables, VLOOKUPs, etc.)
• 5+ years managing AR/AP, general ledger, payroll, and reconciliations
• Demonstrated success working remotely and autonomously
• Strong understanding of internal controls, financial compliance, and cash flow management
• Strong time management, communication, and problem-solving skills

Responsibilities

• Manage client invoices via QuickBooks Online
• Track and manage accounts receivable, including client payment follow-ups
• Manage Divvy (Bill.com) for all outgoing vendor payments
• Manage passthrough vendor payments via Cashpro and Divvy (Bill.com)
• Reconcile payments and expenses between actuals and QuickBooks data
• Oversee monthly close and generate financial reports and insights for leadership
• Prepare year-end books and documentation for tax prep in collaboration with our accountant
• Advise on and optimize QuickBooks processes, maintaining up-to-date documentation of financial workflows
• Support the Director of Operations on ad hoc financial analysis, audits, and operational projects
• Identify and implement process improvements across financial workflows
• Collaborate with department leads to align financial strategy with business goals
• Create clear, concise SOPs to streamline recurring financial tasks

Preferred Qualifications

• Familiarity with Divvy, Harvest, and Gusto (preferred)
• Exposure to digital marketing agency environments and understanding of services like SEO, Paid Media, or Automation

Benefits

• Part-Time
• Remote
• 20 hours a week
• $40,000 - $50,000 (based on experience)