HR Coordinator

Summary

Join SmartBug Media, a leading HubSpot agency, as a Human Resources Coordinator and contribute to a dynamic, remote team of over 250 professionals. You will play a vital role in ensuring the smooth functioning of HR processes, providing administrative support across the human resource function, and handling confidential employee and company information. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple projects effectively. You will be responsible for various HR tasks, including recruitment and onboarding, benefits administration, payroll processing, employee record maintenance, communication and culture initiatives, and compliance activities. SmartBug Media offers a competitive salary, comprehensive benefits, and a flexible remote work environment.

Requirements

• BA in Human Resources and/or SHRM-CP and/or at least 1 year of relevant HR experience
• Proven ability to manage multiple projects and consistently meet deadlines
• Excellent organizational and time management skills
• Outstanding detail orientation
• Strong communication skills, with the ability to effectively communicate across all levels of an organization
• Ability to quickly learn new systems and processes
• Passionate about learning and developing across all areas of HR
• Proficiency in Google Suite including Gmail, Sheets, Docs, Slides, Drive, etc
• Excited and able to work remotely

Responsibilities

• Assists with the recruitment process, including ATS (Lever) administration, interview and assessment coordination and scheduling, and candidate communication
• Prepare offer letters and new hire paperwork administration
• Pre-board new hire communications and processes, including background check process
• Facilitate onboarding process for new employees, including conducting orientation, manager training, setting up task lists in Teamwork, etc
• Ownership of I-9 compliance and eVerify process
• Monitor careers inbox
• Maintain job descriptions, ensuring accurate and up-to-date job descriptions for each role
• First point of contact for benefits questions, escalating as necessary
• Assist with annual enrollment
• Assist with, conduct, or coordinate benefits trainings and eduction
• Assist with leave of absence and accommodations requests and processes
• Process employee change actions, including terminations, promotions, status changes, transfers, etc
• Monitor mail inbox
• Assist with bi-monthly payroll processing
• Maintain accurate and up-to-date employee records
• Responsible for HR mail, including opening, distributing, and actioning as appropriate
• Prepare ad hoc reports and presentations
• Manage HR calendar, employee birthday and anniversary lists, employee information sheet, HubDB table, etc
• Maintain onboarding and offboarding tracker
• Maintain HR items in shared folders, Paylocity,  Tettra, Google Workspace, etc
• First point of contact for employees for employee inquiries, escalating as appropriate
• Ordering employee gifts, swag, etc
• Sending and/or posting HR communications, trainings, documentation, and surveys
• Assist with planning of company events, activities, etc
• Ownership of Labor Law Poster compliance
• Assist with audits and compliance reviews, and reporting
• Conduct sick time and timecard audits
• Assist with Worker Compensation processes
• Other responsibilities as assigned
• Complies with all local, state and federal laws and regulations
• Complies with all company policies
• Keeps all relevant information confidential

Benefits

• Health insurance with company contribution
• Paid maternity and paternity leave
• Paid Time Off Paid Sick Time, including extra birthday day off
• 4 week paid sabbatical every 5 years of employment
• Monthly remote work allowance
• 401(k) with employer matching
• Flexible Spending and Health Savings Accounts available
• Company-funded Short-Term Disability and Life Insurance
• Long-Term Disability, Pet Insurance, Accident, Critical Illness and Hospital Indemnity plans available
• Training budget, including role specific book reimbursement
• The flexibility of working remotely
• MacBook Air issued to you at time of hire