Remote HR Project Coordinator

Summary

The job description is for a bilingual HR Project Coordinator at Valatam, a company that builds remote teams in Latin America. The role involves monitoring project progress, providing guidance to Virtual Assistants, and ensuring effective communication across departments. The position is remote and only resumes in English will be considered.

Requirements

• C1/C2 English and Spanish writing and speaking skills
• At least 1 year of project management experience preferably remote
• Experience or familiarity with HR and talent management processes
• Strong administrative skills, including task management, record-keeping, and document organization, preferably in a fast-paced environment
• Graduated (or soon to graduate) with a college degree
• Able to work a Monday-Friday 8 am - 5 pm schedule in EST time zone
• Proficient with Microsoft programs and Google Suite
• Strong organizational skills and attention to detail
• Ability to work independently and manage multiple priorities effectively
• Exceptional communication and interpersonal skills
• Exceptional telephone manner & service-orientated email writing skills
• Ability to quickly learn how to use new tools and software
• A quiet home office with a desk and office chair
• Stable internet with at least 10 MBPS download & 2 MBPS upload speed
• A laptop/desktop with 8GB RAM, a 1.6GHz processor, and 50GB of free hard-drive space, a headset, and a smartphone
• Access to a quiet 'home office
• Access to a backup place of work in case they suffer a power cut or internet failure, as well as a secondary backup internet option (mobile hotspot, Multibam, WiPod, etc.)

Responsibilities

• Monitor time tracking software to analyze Virtual Assistants' working hours and productivity, identifying fluctuations and variations
• Conduct regular check-in sessions with Virtual Assistants to provide guidance, support, and coaching to ensure project needs are met effectively
• Keep track of variations in Virtual Assistants' daily tasks and duties, ensuring alignment with project requirements
• Ensure smooth and adequate flow of information within the company's departments, facilitating communication with finance, HR, and Account Management teams to support all business operations
• Update records and assist the finance department in collecting project information for accurate billing and payroll processing
• Serve as the main point of contact for Virtual Assistants, addressing inquiries, concerns, and providing necessary support
• Assist with HR duties including project onboarding, benefits administration, and other related tasks as required
• Develop and implement a detailed management plan to monitor and track project progress effectively

Benefits

• Our pay rate: $5/hr (approx $840-880/month)
• Ongoing pay rate increments once a year based on performance
• Discretionary bonuses
• 5 Holidays as PTO
• 10 Self-care days
• Gym/Wellness allowance
• Medical stipend after 6 months of services provided
• Unlimited online fitness classes with our online personal training partner
• Invites to our annual Christmas parties and other in-person or online gathering