IT Operations Specialist

Summary

Join Hopper's CS Systems Operations team as an IT Operations Specialist and play a vital role in optimizing customer service tools. You will manage and improve the customer service technology stack, comprising over 50 platforms. Build strong partnerships with various teams to enhance service delivery. Responsibilities include agent onboarding/offboarding, troubleshooting, defining system parameters, and ensuring business continuity. You will also monitor processes, optimize platform settings, maintain documentation, and meet service metrics. This role requires proactive problem-solving, collaboration, and excellent communication skills.

Requirements

• A minimum of 3 years of experience in IT service delivery
• Ability to support a mixed environment of Mac and PC
• Must be proficient in Google Suite, Hardware / Software installation and troubleshooting, iOS and Android, Laptop Imaging, and general networking
• Be prepared to work full-time hours on a schedule that includes evenings, weekends, and holidays

Responsibilities

• Manage Level 2 support which involves third-party coordination and communication
• Manage trivial cases or out-of-playbook situations
• Manage and consistently update Systems Team playbook/standard SOP documentation
• Own device and password management across the CS technology stack
• Manage installations, upgrades, and configurations of CS platforms both by troubleshooting and by assisting in the development of departmental policies and best practices
• Monitor, review, and consistently optimize processes and platform settings, which includes both CRM integrations and in-house automation
• Assist in the maintenance of documentation related to tool settings, troubleshooting steps, and escalation points for all platforms in order to institutionalize operational knowledge
• Consistently meet pre-established servicing metrics such as SLA, FTR, and AHT for requests submitted to the CS Ops Service Desk, by proactively and timely responding to submitted tickets
• Act as a point of contact for bugs and escalation across the CS technology stack. This includes investigation, efficient reporting, and constant communication with CS stakeholders to provide visibility on causes, impact, solutions, and estimated resolution times
• Optimize agent workflows based on new Hopper products/initiatives and available tools
• QA new automation thoroughly and proactively in order to prevent mistakes and avoid problems during and after feature/systems rollout
• Keep informed on internal and external changes that impact users and agents on a regular basis, to ensure that automation is optimal and up-to-date

Preferred Qualifications

• Working knowledge of networking protocols such as VPN, VOIP, DNS, and TCP / IP
• Excellent attention to detail and interest to dive deep, along with the ability to define and implement new automation and processes across platforms and teams
• The ability to independently and quickly resolve issues, frequently crossing multiple system boundaries
• A clear focus on the customer’s needs and providing solutions to their problems, understanding when a simple solution is preferred, and when a more complex approach is appropriate
• Strong familiarity with root cause analysis processes, accompanied by excellent problem-solving skills to suggest and/or deploy solutions
• A drive to collaborate with cross-functional teams in order to improve existing processes by identifying technology/process gaps and ensuring appropriate documentation and maintenance for all tasks within their area of responsibility
• Excellent communication skills and a people-centric approach to their work
• Exceptional organizational skills to structure documentation in a way that makes resources accessible to a broad audience regardless of background or area of expertise
• Excellent written and oral communication skills with a demonstrated ability to present and influence credibly and effectively at all levels of an organization
• Have previous remote work experiences and appropriate remote work set-up - such as quiet space, stable internet connection, and a backup location