Junior Office Coordinator
closedIT Labs
πNorth Macedonia
Job highlights
Summary
The job description is for a Junior Office Coordinator position at IT Labs. The role involves administrative duties and office procedures support to maintain a pleasant work environment and improve company procedures. No previous experience is required but similar experience can be beneficial.
Requirements
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Familiarity with office machines (e.g. fax machines and printers) is a plus
Responsibilities
- Assist with maintenance, mailing, shipping, supplies, equipment, and bills
- Help with archiving and administrating corporate documents
- Assist with archiving and administrating invoices
- Support the organization of office operations and procedures
- Organizing health and safety training and periodic medical checks for employees
- Coordinate with the Managed Services department on all office equipment
- Support relationships with suppliers, vendors, and service providers, ensuring timely invoicing and payments in coordination with the Finance department
- Assist with contract and price negotiations with office suppliers, service providers, and other vendors
- Provide general support to visitors
- Welcoming guests and ensuring their comfort and satisfaction
- Help ensure office efficiency is maintained by assisting with the planning and execution of equipment procurement and office systems
- Support the preparation of the annual budget for the office, planning expenditures, analyzing variances, and making necessary corrections
- Assist with arranging business meetings to build long-term and trustworthy relationships with potential partners
- Actively participate in the planning and execution of company events
- Help organize business trips (booking transport and accommodation)
- Assist with purchasing, monitoring, and maintaining office supplies inventory
Preferred Qualifications
Basic knowledge of office responsibilities, systems, and procedures is a plus
Benefits
- Indefinite Employment Contract
- Half day-off Options
- Sports Benefit (FitKit App)
- Reduced working hours for new moms & dads for the whole 1st month back at work
- Professional development budget
- Referral Bonus Scheme
- Working in a highly international environment
- Frequent & fun team-building activities, knowledge-sharing sessions, and Friday events & drinks!
This job is filled or no longer available
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