Junior Office Coordinator

Summary

The job description is for a Junior Office Coordinator position at IT Labs. The role involves administrative duties and office procedures support to maintain a pleasant work environment and improve company procedures. No previous experience is required but similar experience can be beneficial.

Requirements

• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Familiarity with office machines (e.g. fax machines and printers) is a plus

Responsibilities

• Assist with maintenance, mailing, shipping, supplies, equipment, and bills
• Help with archiving and administrating corporate documents
• Assist with archiving and administrating invoices
• Support the organization of office operations and procedures
• Organizing health and safety training and periodic medical checks for employees
• Coordinate with the Managed Services department on all office equipment
• Support relationships with suppliers, vendors, and service providers, ensuring timely invoicing and payments in coordination with the Finance department
• Assist with contract and price negotiations with office suppliers, service providers, and other vendors
• Provide general support to visitors
• Welcoming guests and ensuring their comfort and satisfaction
• Help ensure office efficiency is maintained by assisting with the planning and execution of equipment procurement and office systems
• Support the preparation of the annual budget for the office, planning expenditures, analyzing variances, and making necessary corrections
• Assist with arranging business meetings to build long-term and trustworthy relationships with potential partners
• Actively participate in the planning and execution of company events
• Help organize business trips (booking transport and accommodation)
• Assist with purchasing, monitoring, and maintaining office supplies inventory

Preferred Qualifications

Basic knowledge of office responsibilities, systems, and procedures is a plus

Benefits

• Indefinite Employment Contract
• Half day-off Options
• Sports Benefit (FitKit App)
• Reduced working hours for new moms & dads for the whole 1st month back at work
• Professional development budget
• Referral Bonus Scheme
• Working in a highly international environment
• Frequent & fun team-building activities, knowledge-sharing sessions, and Friday events & drinks!