Lead Event Coordinator

Summary

Join BryceTech as an Event Specialist and contribute to the success of Air Force Research Laboratory events. Working directly with the Air Force PMO, you will oversee a small team, manage high-profile events, and collaborate with internal and external partners. This role demands strong organizational skills, experience in event planning and leadership, and the ability to handle complex projects. You will be responsible for all aspects of event management, from planning and budgeting to post-event analysis. BryceTech offers a competitive salary and a comprehensive benefits package.

Requirements

• Bachelor's degree in event management, business administration, hospitality management, marketing or communications or related field
• 8+ years of experience in event planning or coordination, with at least 2-3 years in a leadership role managing teams
• Secret clearance required

Responsibilities

• Provide oversight for a small team
• Coordinate and manage a variety of high-profile, large-scale events with multiple stakeholders, being involved in multiple aspects from planning to post-event analysis
• Collaborate with internal communication teams and leadership to align event planning with strategic goals
• Develop and manage event timelines, budgets, and logistics to ensure seamless execute
• Identify and secure venues, catering services, vendors, and more to meet budget and quality expectations
• Ensure events are consistent with organizational goals and communications strategies
• Collaborate with staff and external partners for successful operations
• Ensure the events adhere to organizational guidelines, security requirements, and government protocols
• Identify risks and mitigation strategies to ensure success of events
• Maintain detailed records of event planning, contracts, and performance metrics
• Gather and analyze feedback from attendees and stakeholders to assess the event’s performance and identify areas are of improvement
• Participate in internal discussions to provide tactical knowledge to better inform strategic planning

Preferred Qualifications

• Military or government experience is preferred
• Preferred experience with virtual or hybrid events
• Strong experience in managing complex events, coordinating with cross-organizational teams, and managing tasks in high-pressure situations
• Familiar with full event lifecycle and can provide prost-event analyses and recommendations
• Strong interpersonal skills and ability to think critically and make decisions in a dynamic, fast-paced work environment
• Strong understanding of budget management and cost optimization
• Proficiency in event planning tools, virtual platforms, and Microsoft Office Suite
• Excellent written and verbal communication, with preferred experience in AP style writing
• Ability to travel as required

Benefits

• Competitive salary
• A comprehensive health plan including dental and vision coverage
• Company-paid life & disability insurance policies
• 401(k) plan with company match
• An educational reimbursement program