Learning Design Administrator

Summary

Join Construct Education as a Learning Design Administrator and provide comprehensive administrative support to the Learning Design team. You will facilitate meetings, manage schedules, maintain file systems, generate reports, and liaise with internal and external teams. The role involves managing project management tools, implementing e-textbooks, and ensuring smooth onboarding for new team members. Success in this role means optimized project management, strong stakeholder relationships, and efficient team operations. This is a 12-month fixed-term contract with hybrid working practices (Mondays and Thursdays in the office, other days remote).

Requirements

• Previous experience in a fast paced administrative role with excellence in: building excellent relationships with stakeholders
• Proactively driving new and innovative ways of doing things
• Attention to detail and exceptional spelling, grammar and written communication skills
• Exceptional personal organisation skills and the ability to work autonomously
• Producing quality outputs to tight timelines within a team
• Advanced Excel skills
• Proficiency in Microsoft Word, PowerPoint, Outlook, Teams
• Highly developed interpersonal skills
• Demonstrated capability to be a co-operative team member and build positive working relationships
• Autonomous, strategic thinker, results orientated and innovative

Responsibilities

• Facilitate, record, and distribute online department meetings
• During peak times, assist Learning Design team with scheduling meetings, academic communication, events, etc
• Maintain a file management approach allowing naming conventions and file storage to be accessible to all
• Maintain comprehensive documentation of workflow and processes to ensure transparency and accountability
• Generate spreadsheets/reports/dashboards for data analysis purposes
• Ensure the Learning Design teams have schedules and folders set-up for development
• Maintain Monday.com as a project management tool
• Advanced ability with Excel to collate and manipulate data
• Liaise with international teams, such as IT and People and Culture, to ensure team members have the necessary tools to succeed
• Implement e-textbooks in the learning management system
• Maintain an information repository for unit development resources
• Liaise with teams within OES, including Student Operations and the Academic team about individual student textbook requirements
• Liaise with external teams, such as partner libraries, publishers and companies about the procurement of e-texts, physical texts, and software licenses for students
• Maintain best practices for on-boarding and movements within the Learning Design team
• Assist with liaising with the academic and wider teams to confirm unit availability and accuracy of course planners
• Troubleshoot and escalate technical questions from the Learning Design team

Benefits

• Employee Assistance Program (EAP)
• Flexible work for genuine career-life fit
• A healthy and supportive company culture
• Generous annual leave
• Paid maternity and paternity benefits
• Study leave
• Professional development and mentoring
• Construct Culture Club events
• Company funded lunch and drinks every 6 weeks